Job Description

Visionpool Business Services is hiring a Project Manager to lead and coordinate internal activities related to the renovation and/or relocation of a head office. This role will be instrumental in ensuring that internal planning, execution, and change management efforts are aligned with organizational goals and timelines.

Responsibilities:

Lead internal planning and change management efforts for the head office renovation/relocation project, including space planning, occupancy coordination, staff engagement, and coordination with internal stakeholders and leadership. Partner closely with the external design firm to ensure workspace and office design incorporates employee and leader feedback, operational requirements, and future growth needs. Support RFP development for the general contractor and other third-party vendors, ensuring alignment with functional requirements and strategic objectives. Act as the primary internal liaison between the design firm, and the general contractor, ensuring internal deliverables and decisions are synchronized with external construction milestones and timelines. Facilitate organizational change management activities related to relocation or reconfiguration of workspaces, including staff communication, workspace readiness, and transition planning. Provide planning support and oversight for internal teams (e.g., Communications, IT, Facilities) responsible for specific deliverables tied to the project Monitor and proactively manage project scope, schedule, budget considerations, risks, and dependencies; escalate issues and provide regular status reporting to Project leadership and the Project Portfolio Manager. Ensure alignment with strategic priorities, including safety, accessibility, operational efficiency, sustainability, and future scalability

Qualifications

Bachelor Degree in Computer Science, Business Administration, Health Care Administration Minimum 7 years of experience managing integrated projects and teams Project Management Professional designation Familiarity with construction project workflows and terminology to effectively liaise with the design firm's and the general contractor's project manager(s). Experience contributing to or leading RFP development, including defining scope, evaluation criteria, and vendor coordination. Strong project management expertise, with a proven ability to lead complex, multi-stakeholder initiatives from planning through execution. This includes: + Developing and maintaining detailed project plans, budgets and schedules.
+ Tracking progress against milestones and deliverables.
+ Proactively identifying risks and issues, and implementing mitigation strategies.
+ Providing clear, timely, and accurate reporting to senior leadership and stakeholders.
+ Working closely with the project sponsors, business owners, and leaders within the organization to ensure strategic alignment, timely decision-making, and sustained momentum.
Experience managing internal organizational projects, particularly those involving operational transitions, relocations, or infrastructure upgrades. Strong change management skills, grounded in the Prosci methodology, including: + Designing and executing structured communication and engagement plans.
+ Facilitating stakeholder readiness and adoption.
+ Supporting teams through transition phases with empathy, clarity, and measurable outcomes.
Ability to coordinate across departments, ensuring alignment of internal deliverables with external contractor timelines and dependencies. Proficiency in risk identification and mitigation, especially in environments with tight timelines, evolving requirements, and high visibility. Availability onsite presence as required to support coordination, stakeholder engagement, issue resolution, and real-time decision-making. * Prosci certification is considered an asset.