Job Description

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HM Note: This onsite contract role is in office every day at the manager's discretion. Candidate resumes must include first and last name, email and telephone contact information. Candidate can work in either the Toronto or North Bay client office.
Description

• Support the Sr. Project Manager to manage, oversee, track and update large complex projects; including scheduling, risk management, deliverables, and associated documentation.
• Provide support to the project team and Ministry partners to complete and manage all required aspects of the project.
• Work with project team to ensure successful delivery for the Public Safety Radio Network (PSRN) project.

Skills
Experience and Skill Set Requirements

• Advancing the work items identified by the Sr. Project Manager.
• Contribute to the development project plans that identify resource, time, and budgetary needs.
• Contribute to project meetings with team, managers, and stakeholders.
• Provide feedback, advice, project updates and encouragement to team members.
• Meet deadlines assigned by the Sr. Project Manager and deliver quality outputs.
• Track project milestones and assist in project acceptance.
• Lead work as assigned.
• Work collaboratively with the client representatives and in partnership with other project managers to develop coordinated approaches/ solutions.
• Supporting the PSRN Program by proactively identifying, communicating, and managing multi-faceted client-facing risks and issues to deliver a superior customer service experience and to support efficient and effective project delivery.
• Interacting directly with ministry clients, business partners, and project team members to develop and maintain strong ongoing relationships, always looking for opportunities to improve client satisfaction.
• Contributing to the development, and presentation, of ministry-specific dashboards, reports, and other project management materials.
• Proactively identifying risks and issues pertaining to the assigned work package, developing mitigation options in coordination with the Sr. Project Manager, and presenting these to the overall Project Champions and the Portfolio Team.
• Establishing trust with vendors, stakeholders, and peer groups across ministries through effective relationship management.
• Creating or supporting the development/ updating of project artifacts, associated documentation, Briefing Notes, Change Requests, Contracts, Request for Bid (RFBs), etc.
• Ensuring project implementation plans have no adverse impact to public safety operations.
• Contributing towards the financial management of project as necessary or if needed.
• Contributing to the development of complex network implementation and or transition and migration strategies with cross stream dependencies including vendor activities.
• Developing and implementing network implementation and or transition plans.
• Managing large-scale, complex, integrated project plans.
• Mentoring junior staff.
• In-depth knowledge of, and direct experience applying, fundamental project management tools, techniques, and methodologies to large-scale, complex, high-value projects.
• Leadership aptitude: able to operate tactically and strategically, building relationships within the team and with key stakeholders.
• Knowledge of radio and/or telecommunications systems.
• Excellent communication and organizational skills.
• Problem solver: ability to quickly identify and analyze risks, issues, and problems, develop mitigation options and make appropriate recommendations for resolution.
• Experience facilitating effective meetings; creating and maintaining associated documents including minutes, action items, RACI charts, risk logs, critical path, etc.
• Superior consultation, negotiation, and relationship management skills; able to create a positive team environment.
• Proficiency in creating and managing project schedules using MS Project and Excel, developing/ assessing process flows, Visio, and establishing/ reviewing/ updating key performance indicators (KPIs).
• All roles procured are required to be cleared through the Contractor Security Clearance Process of the OPS.

Mandatory Requirements:

• At least 5 years of experience in project management and direct experience applying all phases (concept, definition, planning, implementation, and closeout) of fundamental project management concepts, practices, and procedures to a large-scale, complex, high-value projects to meet critical timelines.
• At least 2 years of demonstrated experience in managing or contributing to the advancement of large-scale public safety radio infrastructure projects.
• Strong communications skills, both written and verbal. Able to succinctly articulate key project information in a politically astute manner.
• Experience building reports to support decision-making on project scope, schedule, cost.

Criteria Ratings MUST TOTAL 100
Project Management Skills: 35 points

• In-depth knowledge of, and direct experience applying all phases (concept, definition, planning, implementation, and closeout) of fundamental project management concepts, practices, and procedures to a large-scale, complex, high-value projects in order to meet critical timelines.
• Able to work effectively on concurrent tasks, while also building capacity and supporting the Sr. Project Manager.
• A professional who can work without immediate direction and perform project management work that is varied, difficult and involves complexity.
• Ability to apply and interpret business rules and concepts in daily work.
• Experience creating various levels of reports (e.g. executive, summary, status, etc.).
• Experience contributing to portfolio level planning sessions involving multiple projects and working across teams to achieve project goals.
• Demonstrated experience contributing to meetings, preparing and distributing/ presenting project updates and materials, taking minutes/ action items, maintaining progress reports, documenting risk mitigations, recommendations, etc.
• Experience developing, implementing, and managing complex network transition and migration strategies.
• Ability to manage vendor commitments, provide oversight and direction to ensure contractual obligations are met.
• Experience managing interdependencies related to key contract deliverables.
• Reasonable knowledge of industry standards and methodologies.
• Demonstrated experience identifying and evaluating specific issues or risks, providing options analysis, and recommending action plans to mitigate the risks.
• Demonstrated experience with standard project management tools, such as, MS Project, Clarity/Planview, Visio, MS Office Suite, SharePoint, PowerBI or equivalents.
• Experience creating and maintaining project management artefacts/project collaterals, such as, meeting minutes, project plans, briefing notes, change requests.
• Experience working with both the business users and technology / infrastructure teams.
• Excellent planning and time management skills with a focus on attention to detail.

Communication and Relationship Management: 25 points

• Excellent communications skills, both written and verbal. Able to succinctly articulate key project information in a politically astute manner.
• A team player with the ability to coordinate multiple tasks, empower junior staff, monitor progress, provide guidance and hit milestones.
• Able to build relationships with project partners, establish trust, and establish a common/ shared goal through effective facilitation, consultation, and interpersonal skills.
• Experience reviewing and ensuring submitted documentation is complete and accurate.
• Experience developing and presenting briefing notes, status reports, communications, team & executive presentations.
• Excellent facilitation skills, Interpersonal and consultative skills.
• Demonstrated good problem-solving and organizational skills, and awareness of emerging technology trends.
• Demonstrated experience to act independently and make decisions that achieve optimal results with minimal supervision.
• o Detail oriented and strong multitasking abilities in order to juggle multiple client demands.

Telecommunications and radio network experience in a large public sector entity: 20 points

• Demonstrated experience working on/ in public safety radio and/or the telecommunications field.
• Experience working on related large and complex projects.
• Demonstrated experience of working with multiple stakeholders in a broader public sector (BPS) environment.
• Experience of projects involving, network design, network implementation, civil structures, user equipment distribution and operations.
• Knowledge and experience both in strategic and operational public sector governance models, experience managing complex, multi-unit, multi-stakeholder, and multiple levels of public sector executive stakeholder project team.
• Demonstrated experience developing mutually beneficial relationships with public sector entities.

Analytical and Problem Solving: 20 points

• Ability to proactively identify risks, issues, or problems, gather relevant information, perform analysis, develop options and recommendations to share with the Sr. Project Manager.
• Experience building reports to support decision-making on project scope, schedule, cost.
• Accurately document issues, gaps, and inconsistencies when they happen and develop strategies/ mitigations/ lessons learned.
• Utilize judgement to explore cross team/ project opportunities for improvement.

Knowledge Transfer

• Completed Deliverables details.
• Processes used for Developing deliverables.
• Artifacts collected.
• Project Manager / Team members.
• 1:1 meetings / team meetings / documentation on SharePoint site, throughout the duration of the project life cycle etc.

Must Haves: * In-depth knowledge of, and direct experience applying all phases (concept, definition, planning, implementation, and closeout) of advanced project management concepts, practices, and procedures to a large-scale, complex, high-value projects in order to meet critical timelines.

• A team player with the ability to lead multiple tasks, act independently, support the Sr. PM on the file, and empower junior staff.
• Strong experience working on/in public safety radio and/ or the telecommunications field.
• Ability to proactively identify risks, issues, or problems, gather relevant information, perform analysis, develop options and recommendations; and build reports to support decision-making on project scope, schedule, cost, etc.

Skills Required