Job Description

Job ID: 32181

• Job Category: Project Management
• Division & Section: Purchasing & Materials Management, Systems & Supply Chain Transformation
• Work Location: 100 Queen Street, Toronto
• Job Type & Duration: Full-time, Temporary (15 months)
• Salary: $95,569.20 - $113,440.60, TM1324, Wage Grade 7.0
• Shift Information: Monday to Friday, 35 hours per week
• Affiliation: Non-Union
• Number of Positions Open: 1
• Posting Period: 17-Oct-2022 to 31-Oct-2022

The Purchasing & Materials Management Division is a critical function within the City of Toronto's complex multi-site, multi-division and multi-stakeholder environment, partnering with all City divisions, designated agencies and corporations in order to procure goods and services at the best value. As part of its commitment to ensuring open, fair, equitable and accessible business processes and practices, the Division utilizes a fair and transparent procurement process, provides leadership and quality customer service, and implements the highest standards of business ethics across the organization.

As a member of the Program Support Policy & Development section in the Purchasing & Materials Management Division, the Project Manager Capital Projects reports to the Project Director for Procurement Transformation, and is responsible for managing the coordination and consolidation of several sub-project plans that oversee the rollout and / or sustainment of various SAP Ariba modules including Spend Visibility, Sourcing, Contract Module, Supplier Lifecycle Performance projects. This requires a keen ability to support the identification of cross project dependencies, opportunities to improve communication through engagement of stakeholders and incorporate lessons learned on a regular basis.

Major Responsibilities:

• Implements detailed plans and recommends policies/procedures regarding program specific requirements.
• Manages assigned projects, ensuring effective teamwork and communication, high standards of work quality and organizational performance, continuous learning and maintenance of related data and documents.
• Supervises the day to day operation of all assigned staff including the scheduling, assigning and reviewing of work.
• Authorizes and coordinates vacation and overtime requests.
• Monitors and evaluates staff performance, approves salary increments, hears grievances and recommends disciplinary action when necessary.
• Develops and implements detailed plans and recommends policies and procedures that result from the implementation of the SAP Ariba modules.
• Leads teams of both in-house and contract staff to implement strategic initiatives and ensures efficient project delivery
• Supports stakeholder engagement work, the finalization of requirements and the initiation of jurisdictional reviews to support the development of sound methodologies and opportunities to pivot when obstacles are identified and isolated.
• Fosters internal team-work and promotes inter-divisional coordination of efforts and efficiencies.
• Develops and maintains project plans and documentation including project charters, templates, spreadsheets, reports, presentations and ensures project documentation is maintained and updated with in the project portfolio and document repository.
• Monitors projects to ensure financial accountability through analysis and approval of project charters, project budgets and contract administration.
• Assists in developing uniform divisional standards and procedures for the successful execution of each module in keeping with best practice.
• Ensures compliance with contractual agreements and legislative requirements.
• Manages assigned projects ensuring effective teamwork and communication, high standards of work quality and organizational performance and continuous learning.
• Manages contentious issues, ensuring follow up documentation, corrective action and implementation of preventative strategies.
• Prepares business cases, proposals, proof of concept presentations as and when required.
• Manages project teams that initiate, develop and implement policies/programs
• Negotiates innovative, integrated, and pragmatic solutions to complex project challenges involving multiple stakeholders to achieve the City's objectives

Key Qualifications: * Post-secondary education in a relevant discipline (e.g. Supply Chain Management, Business Administration, Analytics, Quality Management) or the equivalent combination of education/experience pertinent to the job function.

• Considerable project management experience in large scale reengineering initiatives driving stakeholder engagement, communication and training to establish programs and quality assurance systems that support achievement of performance outcomes, objectives and transformation priorities.
• Considerable experience with managing the rollout and / or sustainment of various modules SAP Ariba products including Spend Visibility, Sourcing, Contract Module, Supplier Lifecycle Performance projects, Buying and Invoicing
• Considerable experience motivating, leading and managing project staff and stakeholders in a fast paced environment.
• Excellent writing skills including the ability to write reports, develop presentations, author guidelines, document processes and procedures.
• Strong administrative and budgetary skills involving both capital and operating budgets.
• Strong analytic, data management and research skills, including the ability to effectively conduct quantitative and qualitative research and statistical analysis.
• Excellent problem solving and program evaluation skills.
• Excellent communication, presentation, interpersonal and negotiation skills to deal effectively with staff at all levels of the organization, suppliers, consultants.
• Ability to establish and maintain effective working relationships with employees, client divisions, outside agencies and/or politicians and other levels of government.
• Project Management Professional (PMP) designation and / or Six Sigma designation would be an asset.

Social and Environmentally Responsible Procurements:

Through its procurement process, the City of Toronto is committed to creating jobs and driving inclusive economic growth through the City's Social Procurement Program which encourages supplier diversity and the implementation of workforce development. Learn more about the City's Social Procurement Program on the City's website at:

In addition, The City is also committed to increasing the development, awareness and purchase of environmentally preferred products that are less harmful to the environment. Learn more about the City's Environmentally Responsible Procurement Policy at:

Note: All City of Toronto employees are required to be fully vaccinated as a condition of hire in accordance with the City's . Candidates will be required to show proof of vaccination during the recruitment process.

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City's commitment to .

Accommodation

The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. . Learn more about the City's .