Job Description

About Arena

Arena is an international integrated event services company. The company provides event solutions, designing and delivering temporary environments to a variety of sporting, commercial and cultural events across the globe.

With a global reach that extends from the US, UK and Middle East & Asia, Arena pride themselves on their ability to provide the 'Arena Standard' around the world. Offering a truly tailored and bespoke experience with an extensive product offering around the world, Arena "turn space into place."

Flagship recurring events include the Olympics, Rugby World Cup, Miami F1, Ryder Cup, European Tour, US Open, PGA Tour, European Tour.

For more info: https://arenaamericas.com

We are dedicated to creating an inclusive and diverse workforce and strongly encourage applications from Equity-Deserving Communities, including individuals from racialized backgrounds, Indigenous peoples, persons with disabilities, low-income individuals, youth, women, recent newcomers, 2SLGBTQ2+ people, and others who have historically faced barriers to equal opportunities.

In collaboration with City-endorsed Employment Service Providers, we prioritize recruiting applicants from communities that face barriers to employment while ensuring that all qualified candidates receive fair consideration.

Position Description

Job Title: Project Financial Coordinator

Job Objective:

The Project Finance Coordinator will provide dedicated financial support to the Project Director for the Toronto project, Arena's largest infrastructure delivery for the FIFA World Cup 2026. Acting as the financial right-hand to the Project Director, this role ensures financial data accuracy, supports strategic reporting, and safeguards project profitability through precise tracking of budgets, supplier contracts, and internal cost forecasting. The successful candidate will operate cross-functionally between the Canadian delivery team and the US Finance division.

Key Responsibilities:

Cash Flow Management

a. Build and maintain detailed project cash flow models, updating in real time as supplier contracts are signed.
b. Track contract commitments against forecasts, ensuring full financial visibility.

Project Reporting & Financial Oversight

a. Generate and maintain budget-to-actual reports, highlighting discrepancies and variations from approved forecasts.
b. Deliver monthly P&L summaries and analysis as part of the Project Monitoring & Measurement Process (PMMP).

Cost Tracking and Analysis

a. Maintain detailed breakdowns of staff salaries, overheads, and variations to ensure accurate job costing.
b. Support proactive margin management by identifying early warnings and cost pressures.

Job Profit Estimator (JPE) Updates

a. Own responsibility for updating the Job Profit Estimator across all phases of the project.
b. Liaise with internal stakeholders to ensure live accuracy of forecasted profit and financial exposure.

Procurement & Payment Tracking

a. Monitor incoming supplier quotes and purchase orders, ensuring adherence to Delegation of Authority protocols.
b. Liaise with procurement and US finance teams to confirm timely payment to contractors.

Cross-Functional Collaboration

a. Act as the financial bridge between the Toronto delivery team and US-based Finance colleagues.
b. Provide responsive support for ad-hoc reporting, commercial strategy sessions, and risk tracking.

Required Skills/Abilities:

Strong financial acumen with a keen eye for detail and a proactive mindset. Highly proficient in Microsoft Excel; ability to manipulate, model, and analyze large datasets. Proficiency in Microsoft Dynamics NAV is essential. Ability to manage competing priorities in a fast-paced, evolving environment. Strong interpersonal skills and ability to work across departments.

Who should Apply?

Accountants seeking a more strategic and project-oriented finance role. Professionals who enjoy diving into the financial side of complex, high-impact projects. Detail-oriented thinkers who can handle both day-to-day tasks and big-picture analysis. Candidates looking to grow their careers in a fast-paced, creative, and collaborative environment. Bachelor's degree in Finance, Accounting, or a related field preferred. 2+ years of relevant experience in a project finance, cost control, or commercial support role. Experience in events, construction, or infrastructure projects is advantageous.

Working Arrangements:

AES Canada is based in downtown Toronto and will actively encourage employees to be office based, but flexible working arrangements can be made. However, candidates must be available to work on-site from

October 2025 to March 2026

with limited alternative arrangements. Additionally, the role may require extended hours and weekend work during critical project phases.

Diversity, Equity, and Inclusion Commitment:

We actively track our recruitment efforts to meet our diversity and inclusion goals--for this project, we aim to fill at least 25% of our Project Management team from Equity-Deserving Communities--and regularly assess the progress of these initiatives to maintain equitable hiring practices.

Furthermore, we offer professional development and training programs to support the career growth of all employees, with a particular focus on individuals from underrepresented groups.

We are also committed to providing accommodations for applicants with disabilities throughout the recruitment process to foster a welcoming and accessible environment for everyone.

Job Type: Fixed term contract
Contract length: 18-20 months

Pay: $50,000.00-$70,000.00 per year

Benefits:

Dental care
Schedule:

10 hour shift 12 hour shift 8 hour shift Day shift Evening shift Monday to Friday Weekends as needed
Work Location: In person