Job Description

Position Title:

Project Execution Coordinator

Location:

Fort Saskatchewan, AB (Hybrid: Site, Office & Work From Home)

Salary:

$75,000 - $85,000/year (based on experience)

Additional Compensation:

Paid overtime when on site, travel, and LOA if applicable.

About Canoco:

At Canoco Energy Services, we specialize in turnarounds, asset management, fabrication, and new construction projects, driven by a strong commitment to safety, quality, and a 'we care' culture. Our team thrives in a fast-paced, collaborative environment where flexibility, initiative, and follow-through matter.



We're looking for a Project Execution Coordinator who's organized, tech-savvy, and comfortable wearing multiple hats. In this role, you'll help connect the moving parts between our Project Managers, Superintendents, onboarding team, and clients -- playing a key role in keeping projects aligned and on track.



This is a hands-on role that evolves with project demands -- perfect for someone who enjoys variety, owns their work, and sees the bigger picture.

What You'll Do:

Oversee onboarding/mobilization requirements for all projects -- including matrix setup based on RLPs. Collaborate with the Recruiting and Onboarding team to ensure new hires are ready to go. Support site administrators and contribute to consistent onboarding and project tracking. Work with Project Managers to gather and organize project-specific details and client requirements. Prepare and distribute first-day emails with tailored project info. Use tools like

Aimsio, Monday.com, BambooHR, and Microsoft 365

to track project performance and documentation. Help set up and maintain LEMs -- ensuring timely and accurate data entry for billing and reporting. Support time entry validation and cost tracking; flag discrepancies to ensure accuracy. Liaise with clients around schedules, documentation, and access coordination. Assist with project start-up logistics -- equipment lists, supply requests, and vendor coordination. Support the HSE team by flagging safety ticket expiries and maintaining up-to-date training records on site. Build automations in Monday.com, maintain project boards, and help train others on system use. Jump in where needed -- onboarding folders, troubleshooting time entries, or helping with a new mobilization. Contribute to 'The Canoco Way' -- a culture of accountability, care, and safety always.

What You Bring:

2-5 years of experience in an administrative or coordination role, ideally in industrial, oil & gas, energy, or construction environments. Strong written and verbal communication skills -- able to interact clearly with site teams, head office, and clients. Experience using Microsoft Office, with confidence in learning and using systems like Aimsio, Monday.com, and BambooHR. Proven ability to organize, prioritize, and manage multiple deadlines in a fast-paced environment. Clear attention to detail, with strong problem-solving skills and a commitment to accuracy. Able to work independently while contributing to a collaborative, team-focused culture. Adaptable and composed when priorities shift or project details evolve. A proactive, self-starting mindset -- comfortable identifying gaps and following through. Comfortable handling sensitive information with discretion and confidentiality. Understanding of field-level onboarding, safety documentation, and compliance processes. A keen interest in project coordination and continuous improvement. Valid driver's license with a clean driving record.

What Success Looks Like:

Anticipating what the team needs before they ask. Keeping the backend organized while field activity ramps up. Adapting quickly when project details change. Being proactive in chasing down missing documentation or clarifying details with field teams.

Why Join Canoco?

Competitive salary and overtime/LOA where applicable Paid time off including vacation and sick days Benefits package, including dental care, extended health care, and life insurance. Flexibility to work from home, office, or site depending on project needs A collaborative team that values respect, initiative, and reliability * An opportunity to grow with a forward-thinking company where your work makes a difference