At Chisholm, Fleming and Associates (just call us CFA), we understand that when it comes to hiring people, it's not all about us, and that we also need to ask What's in it for you?
At CFA, there's a lot in it for you. In exchange for being the great employee that every company wants to have, with us you get to:
Work in a diverse, collaborative, inclusive environment
where people are encouraged to be creative, come up with new ideas and share what they think
Build on what you can do and know
through hands-on learning, mentoring and training--whether you are at the beginning or your career or somewhere else along the way
Grow in more than one direction
by being an important part of a smaller company-- you'll take on more responsibility, earn greater recognition for your work, gain more exposure to new practice areas, and have a bigger impact on the company's success
Be a valued part of a company
that knows that holding on to good employees has to be a core business strategy
Balance your work and life
in an office that appreciates that life gets busy, too
Join a history of success
at one of the oldest engineering consultancies in Ontario--we've been an important part of the province's development for the last 65 years and we are now developing our new long-term vision with our revised Strategic Plan.
If this sounds like good reasons for working at a company, then
consider joining our team!
Primary Responsibilities:
Accounting / Project Cost Control Specialist
Primary Responsibilities and Duties:
Open, set up, maintain with updates, project cost account for each new project based on information from proposals, client agreements and purchase orders
Process and review time costing in projects
Maintain client, project, sub-consultant agreements, employee time and expense tracking in BQE Core (project management, billing and invoicing software)
Record, file and analyze commitments in purchase orders received from clients
Provide timely and accurate project cost account/report monthly for review by project managers and invoice preparation and budget review/analysis
Organize billing drafts in accordance with client and sub-consultant agreements
Coordinate with project managers for approval of bills from subcontractors
Coordinate monthly meetings with project managers for invoice approval and issue invoices to clients
Monitor accounts receivable (A/R) and follow up for past due payments
Prepare project status reports
Support change order preparation
Prepare/procure insurance documentation as required
Prepare, issue, receive, file and track sub-consultant agreements including insurance certificates and WSIB clearance from sub-consultants
Assist in monthly, quarterly and year end financial reporting packages
Monitor project total expenditure including verifying and checking of invoices and claims from sub-consultant suppliers and vendors to ensure that all project expenditures are captured and properly recorded.
Provide planning and cost controlling support and reporting for all projects (which includes variation reporting, monitoring of milestone progress and preparation of customer billings/invoices)
Provide support to the project managers by providing financial data
Provide support to management in the regular review and tracking of project performance and metrics relative to budget and approved scope
Provide regular reports on project cost status and cost deviations
Monitor project backlog and associated profit margin analysis
Provide inputs to internal reporting as required
Special assignments, ad hoc reports and other related duties as required
Assist the Accounting Supervisor as required
Qualifications:
Diploma in Accounting or Finance
2 years of accounting/bookkeeping or cost control experience, preferably in engineering, construction or architecture
Proficient in MS Office Suite
Advanced skills in Microsoft Excel
Proficient in Quickbooks
Knowledge of BQE Core (project management, billing and invoicing software) is an asset
Knowledge in the use of MS Project or other scheduling software is an asset
Tech savvy / ability to learn new software as per the company standard
Knowledge of the project controls policies, procedures and financial processes in construction or engineering is an asset
Knowledge in project cost monitoring, analyzing, and reporting preferably in engineering and construction, is an asset
Strong organizational skills are required with attention to detail
Ability to establish priorities and work under pressure to meet project deadlines
Solid report writing, communication and presentation skills
Effective problem-solving skills with a results-oriented approach
Strong analytical skills
Ability to build and maintain good working relationships with staff
Reporting Structure:
Reports to the Accounting Supervisor
Work Location:
Office in Markham, Ontario
Note: This is an in-person, work from office position.
Salary:
Based on experience and qualifications
Email Resumes to: careers@chisholmfleming.com
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