Job Description

About 4Seasons HVAC

At

4Seasons HVAC

, we specialize in delivering high-quality mechanical, plumbing, and building system solutions to high-rise residential and commercial clients across the GTA. Our projects include

boiler and chiller replacements, cooling tower installations, rooftop unit retrofits, and hydronic riser upgrades

, along with preventative maintenance programs.

We are a growing company that values teamwork, professionalism, and customer satisfaction.

Role Overview

We are seeking a detail-oriented and proactive

Project Coordinator

to support our expanding operations. This role requires strong organizational skills, the ability to interpret mechanical drawings, assist with estimating, and coordinate directly with clients, vendors, and field teams to ensure project success.

Key Responsibilities

Support project managers in day-to-day coordination of high-rise mechanical and plumbing projects. Prepare and maintain project documentation: proposals, schedules, budgets, meeting minutes, and progress reports. Manage communications and scheduling through Zoho Mail and Housecall Pro. Use Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) for reporting, tracking, and documentation. Track material orders, vendor quotes, subcontractor schedules, and site activities. Coordinate logistics for major equipment such as boilers, chillers, cooling towers, rooftop units, and hydronic riser systems. Interpret mechanical drawings and specifications to support estimating and project planning. Assist in preparing cost estimates and proposal submissions. Provide excellent customer service, ensuring professional communication and issue resolution. Liaise with property managers, engineers, contractors, and internal field teams. Maintain project records for compliance, safety, and quality assurance. Assist in scheduling inspections, site visits, equipment rigging/hoisting, and deliveries. Monitor risks, issues, and delays; escalate as required.

Qualifications

Diploma/Degree in Construction Management, Mechanical Engineering, or related field (or equivalent experience). 2+ years of experience in project coordination, ideally involving high-rise mechanical and plumbing projects. Ability to read and understand mechanical drawings and specifications. Experience preparing estimates and cost breakdowns for mechanical and plumbing projects. Proficiency in Zoho Mail, Housecall Pro, and Microsoft Office Suite. Strong customer service and communication skills. Knowledge of mechanical systems such as boilers, chillers, rooftop units, cooling towers, and hydronic risers. Strong organizational skills with the ability to manage multiple projects simultaneously. Valid driver's license (site travel may be required).

What We Offer

Hourly compensation:

$25 - $30 per hour

(based on experience). Opportunities for career growth and professional development. Exposure to diverse, high-impact projects in high-rise and commercial buildings. Supportive and collaborative team environment.
Job Type: Full-time

Pay: $25.00-$30.00 per hour

Expected hours: 40 per week

Benefits:

Commuter benefits Mileage reimbursement On-site parking
Ability to commute/relocate:

North York, ON M3N 2Z4: reliably commute or plan to relocate before starting work (preferred)
Application question(s):

What strategies do you use to stay focused when working on detailed tasks for extended periods? What tools or methods do you use to identify and correct errors in your own work? Can you describe a project that you worked on where attention to detail was extremely important?
Experience:

Mechanical Projects: 2 years (preferred)
Work Location: In person