Job Description

Goose Mechanical

is a trusted name in mechanical contracting, known for delivering high-quality projects with precision and integrity. We pride ourselves on being a close-knit, efficient team that values professionalism, accountability, and a job well done. We are currently seeking a

Project Coordinator & Administrator

to support our growing operations -- someone who thrives in a multi-faceted role and can balance both accounting and project support responsibilities.

What You'll Do:

This is a dual-role position combining project coordination with administrative and accounting support. You'll be the go-to person keeping projects organized and financials on track. Project & Procurement Support: Assist with reviewing and organizing shop drawings and coordinating submittals. Support material procurement, tracking orders, and ensuring timely delivery to job sites. Help maintain and update project schedules, documents, and job files Communicate with vendors, subcontractors, and internal teams to coordinate project needs. Assist project managers with documentation, RFIs, change orders, and other project-related tasks. Accounting & Admin Support: Match supplier invoices with purchase orders and packing slips for accuracy. Assist with monthly billing and ensure all job costs are tracked and coded properly. Support payroll processing by collecting timesheets and ensuring accuracy. Help reconcile accounts and support the bookkeeping team as needed.

What We're Looking For:

Experience in project coordination, construction administration, or a similar role. Strong understanding of basic accounting principles (payroll, invoicing, matching POs). Excellent organizational and time management skills -- able to juggle multiple tasks and deadlines. Detail-oriented with strong communication skills. Comfortable working with spreadsheets, accounting systems, and project management tools. Previous experience in a similar role is considered an asset Familiarity with drawings, specifications, and submittals is a plus.
Job Type: Full-time

Pay: $65,000.00-$85,000.00 per year

Work Location: In person