Job Description

Position Overview The VP Research invites applications for a Project Coordinator. This Full-time Fixed Term position is for approximately 1 year (based on length of grant funding), with the possibility of extension. In 2022 the University of Calgary (UCalgary) was ranked fifth among Canada's top research universities by Research Infosource Inc. Additionally, UCalgary has the fastest growth rate in attracting research funding among the 10 largest universities in Canada, with research contributing to the diversification of Calgary's economy, attracting new business, and fostering a spirit of collaboration and innovation. At the heart of UCalgary's research enterprise are its faculty, whose diverse research programs range from Quantum Computing, Carbon Capture Technology, and Cybersecurity to Child Health, Veterinary Medicine, and Water.

The Vice President's (Research) (VPR) Office at UCalgary is currently seeking a Project Coordinator (PC) to work with faculty in pursuing and obtaining novel and/or high impact funding opportunities. This newly created position will provide the PC the exciting opportunity to engage faculty across the diverse research landscape, gaining an understanding of the cutting-edge research being undertaken at UCalgary, and playing a critical role of helping faculty acquire research funds. The PC is a full-time position which reports to the Manager, Strategic Opportunities (MSO), in the VPR Office. The PC will work closely with the MSO in managing various projects, with a focus on the lifecycle of strategic non-traditional government funding opportunities, including identification of novel opportunities, faculty engagement, assistance during the submission process, and follow-up. The PC's responsibilities during this process will include preparing comprehensive action plans, developing timeframes, monitoring progress, ensuring internal requirements are met, and understanding application details. On occasion the PC may be asked to assist in technical writing elements of funding applications. To succeed in this role, the applicant should have superior written and verbal communication skills and the ability to coordinate multiple projects at various stages. A background in research is required to ensure the capacity to understand the details of funding opportunities and contribute to technical writing when required. The position requires the ability to use discretion, maintain professionalism, confidentiality and composure under pressure, demonstrate adaptability and flexibility and provide efficient, quality service often requiring multi-tasking simultaneous priorities. High volume and variety of work demands, much of which are driven by internal and external imposed deadlines and requirements, can be expected. The nature of the work often includes multiple simultaneous deadlines. There is a high impact of error related to the scope of the work given that opportunities with short deadlines may be presented to various levels of senior leadership and may affect high level decision making. Moderate to high stress and pressure throughout the year, particularly during peak periods, may be encountered. The primary purpose of this position is to provide project coordination and assistance for faculty funding opportunities as well as other funding-associated activities within the VPR Office. A secondary role will involve technical writing for funding applications. Position Description Summary of Key Responsibilities (job functions include but are not limited to): Project Coordination

• Monitor the daily progress of projects and handle any issues that arise
• Provide detailed updates on the status of projects to Manager or other stakeholders
• Ensure team members have the resources required to complete projects on time
• Assist in preparing reports, presentations, briefing notes, and other required documentation
• Schedule stakeholder meetings and facilitate communication between the stakeholders throughout the project life cycle
• Coordinate project schedules, resources, and processes
• Maintain project-associated databases

Technical Writing

• Assist in small and large-scale writing tasks, when required
• Review Letters of Intent and edit as required
• Conduct research on specified areas of topic
• Interview faculty and subject matter experts to gain a thorough understanding of the topic being written about

General

• Develop and maintain positive working relationships with University contacts and external stakeholders
• Communicate within and outside the UCalgary in a professional and proficient manner
• Work independently on specific activities and assignments
• Identify and respond to priorities of the VPR Office

Qualifications / Requirements:

• Three (3) years of relevant experience is required
• Undergraduate degree in science, social sciences or engineering required, Master's degree preferred
• Evidence of superior written and verbal communication skills
• Strong working knowledge of Microsoft Office
• Proficiency in Adobe Creative Suite applications an asset
• Knowledge of university environment and university systems is an asset
• Knowledge of the lifecycle of funding opportunities is an asset
• Experience in project coordination/management an asset
• Proficiency in using a variety of web-based search engines (i.e. Pubmed, SciVal, Scopus) is an asset
• Interest in academic research
• Ability to manage time and prioritize work to meet deadlines
• Critical thinking skills and ability to use logical rules and methods to identify issues and solve problems
• Discretion, discernment and confidentiality is required
• Ability to work independently with minimal supervision
• Excellent interpersonal skills and ability to build relationships and facilitate collaboration between diverse groups
• Ability to work in a fast-paced and dynamic environment and to demonstrate a high level of tact, diplomacy, and discretion
• Detail oriented

Application Deadline: August 26, 2022 We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted. Additional Information This position is part of the AUPE bargaining unit, and falls under the Specialist / Advisor Job Family, Phase 2. To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our Management and Staff Careers website. The University strongly recommends all faculty and staff are fully vaccinated against COVID-19. About the University of Calgary The University of Calgary is Canada's leading next-generation university - a living, growing and youthful institution that embraces change and opportunity with a can-do attitude. Located in the nation's most enterprising city, the university is making tremendous progress on its Eyes High journey to be recognized as one of Canada's top five research universities, grounded in innovative learning and teaching and fully integrated with the community it both serves and leads. The University of Calgary inspires and supports discovery, creativity and innovation across all disciplines. For more information, visit ucalgary.ca. The University of Calgary has launched an institution-wide Indigenous Strategy in line with the foundational goals of Eyes High, committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do. As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Equity, Diversity and Inclusion (equity@ucalgary.ca) and requests for accommodations can be sent to Human Resources (hrhire@ucalgary.ca). We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.