Job Description

Who is Prolex Media?

Prolex Media is a creative collective that produces scroll-stopping video ads and short-form content that help brands connect deeply with their audience. We move fast, aim high, and push creative boundaries while staying focused on execution and impact. Now we're looking for a Project Coordinator who can make things happen and be an important part of our growth.

What's the job?

If you're obsessed with organization, thrive in fast-paced environments, and love bringing creative projects to life, you might be exactly who we're looking for.

As a Project Coordinator at Prolex Media, you'll be at the center of our creative workflow, keeping teams aligned, clients informed, and deadlines met. Your job is to ensure every project runs smoothly from kickoff to final delivery, minimizing bottlenecks and miscommunication as much as possible while learning from every challenge to improve our process. You'll juggle multiple projects at once, anticipate roadblocks before they happen, and help refine how we work to continuously improve efficiency and execution.

What are the responsibilities?

• Manage project schedules--plan, track, and ensure all moving parts stay aligned as efficiently as possible.
• Be the bridge between clients and the team--communicate expectations, manage feedback, and solve problems proactively.
• Keep projects moving forward with minimal friction--anticipate risks early and help refine processes for future improvements.
• Ensure quality control--make sure deliverables meet our high creative and technical standards before they go out.
• Run project meetings--keep everyone aligned on timelines, priorities, and potential roadblocks.
• Adapt to project shifts and last-minute changes while keeping processes efficient.

Who are we looking for?

• You're highly organized and proactive, keeping projects on track while collaborating effectively with the team.
• You think three steps ahead, anticipating challenges and adjusting plans before they become problems.
• You communicate clearly and effectively, ensuring teams and clients stay aligned at all times.
• You thrive in fast-paced creative environments, handling shifting priorities with confidence.
• You manage multiple projects while maintaining focus, balancing priorities with intention and structure.
• You're adaptable and resourceful, finding solutions when plans change unexpectedly.
• You fit in with a team that works hard and collaborates closely, enjoying both the work and the wins together.
• You care about creative work and making an impact, helping bring high-quality projects to life efficiently

Preferred, but not required:

• Previous experience in project management or coordination roles.
• Knowledge of creative production processes and workflows.
• Experience or academic background in copywriting.

What's in it for you?

• We hire people who want to grow--not just fill a role. We'll equip you for success in both your position and your long-term career.
• We enjoy quarterly outings and celebrate our successes as a team. We also like to enjoy frequent more casual outings, whether brews on a Friday after work or a bike ride to the park followed by some spikeball.
• Access to a health spending account with a variety of treatment and service coverage.
• A creative and dynamic work environment, where your ideas and contributions are valued.
• A supportive management team committed to upholding the highest standards of diversity and inclusivity.
• An environment that favors experimentation and an iterative approach to continuously improve how we work.

How to apply:

Please submit your resume and a cover letter outlining your relevant experience and why you are interested in joining Prolex Media

Only qualified applicants will be contacted for further discussion.

Thank you for your interest! We look forward to hearing from you!

Job Types: Full-time, Permanent

Pay: $50,000.00-$70,000.00 per year

Additional pay:

• Bonus pay
• Commission pay

Benefits:

• Casual dress
• Company events
• Dental care
• Extended health care
• Paid time off
• Tuition reimbursement
• Vision care
• Wellness program

Flexible language requirement:

• French not required

Schedule:

• 8 hour shift
• Monday to Friday

Application question(s):

• Do you have access to a vehicle at all times?
• Have you used project management tools like Asana, Monday.com, or ClickUp before? If so, which?
• How comfortable are you managing projects with occasional tight deadlines or last-minute changes?
• Have you ever been responsible for communicating project updates to clients?
• Are you comfortable running project check-ins or team meetings?

Experience:

• Project Coordinator: 1 year (required)

Language:

• English fluently (required)

Location:

• Winnipeg, MB (required)

Work Location: In person