Job Description

Staff - Union
Job Category
CUPE 116
Job Profile
CUPE 116 Salaried - Project Coordinator
Job Title
Project Coordinator
Department
Construction Office 2 | Asset Replacement & Improvement
Compensation Range
$7,335.00 - $7,865.00 CAD Monthly
Posting End Date
July 14, 2025
Note: Applications will be accepted until 11:59 PM on the Posting End Date.
Job End Date
Dec 30, 2025
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.
Summary



UBC Building Operations creates outstanding university experiences by maintaining and operating the university s learning environment in the safest, simplest, sustainable, most efficient way.



Project Coordinators monitor and coordinate personnel, consultants, contractors, funds and other resources required to implement all aspects of projects within Building Operations as well as minor individual works to ensure timely and cost effective delivery of product to customers.



Candidates with a Mechanical or Electrical background preferred.



Organizational Status



Project Coordinators report to the Manager, Construction Office.



Work Performed



Organizes, provides direction and monitors project work according to operational requirements, departmental policies, procedures and objectives.



Supervises, allocates, develops schedules and coordinates the work of Site Supervisor, Head Tradespeople and Project Teams employed in providing construction services to the customers; while ensuring compliance to the project budget and schedule.



Ensures that jobsite safety programs are in place and functional, and that workers under his/her jurisdiction work in a correct and safe manner and follow safe practices.



Consults with the design group, engineering, regulatory services, trades persons and other resources as required in the development, coordination and implementation of the scope, design and construction of small to medium sized new and renovation type projects.



Initiates tender calls, reviews tenders; recommends contract award to contractor, monitors the construction and materials supply process; and confirms proper functioning and delivery of all systems prior to the release of holdback funds.



Coordinates, reviews and prepares estimates for projects as required and provides general assistance in the preparation of budgets, and related matters.



Works with Project Team, Regulatory Services and Records to ensure project compliance with University and Departmental guidelines and as-built documentation.



Reviews project scope, drawings, materials and labour; monitors the computerized project schedule and budgets for compliance and ensures that all documentation is in place for the proper management of the projects, including all approvals, permits, payments, shutdown requests, change orders and financial commitments.



Maintains control and keeps records of project progress from start to finish for administrative purposes; participates in pre-job meetings and reviewing job scope, resource allocation and the project schedule; checks progress reports and change orders; contacts and orders ancillary contractors and materials to satisfy project and shop requirements.



Attends ongoing and final inspections of projects, ensuring that deficiencies are corrected in a timely manner; deals with logistical, material and schedule problems arising on the construction site; communicates the project status and schedule with clients; and ensures compliance to the project schedule and budget.



Provides reports as requested on the progress, status, scope changes, costs and future requirements of projects assigned using manual and computerized systems.



Communicates with stakeholders effectively using appropriate methods and tailoring content of the information to the needs of the audience.



Prepares and concise written documentation and presentations. Facilitates open communication and uses tact and discretion when communicating confidential information. Listens effectively and provides appropriate feedback.



Practices effective conflict management: anticipates, manages and resolves conflict as it relates to projects under their supervision.



Builds and maintains effective relationships to share information and establish meaningful partnerships and encourages a culture of project innovation.



Coordinates the execution of services agreements with outside contractors, including; supporting RFPs, supporting the negotiation of best pricing, creating purchase orders, paying invoices, scheduling with stakeholders, generating repair estimates, coordinating with in-house trades, coordinating access to building.



Carries out any other related duties as required in keeping with the qualifications and requirements of positions in this classification.



Consequence of Error/Judgement



Makes resource allocation, project coordination and compliance decisions for a variety of projects; inappropriate decisions have significant impact on costs and service delivery.



Supervision Received



Works under general direction and within relevant University policies and guidelines.



Supervision Given



Provides project direction to Heads, Sub-Heads, Contractors and assigned trades personnel.



Minimum Qualifications

Technologist certification in relevant area or high school graduation and relevant journeyperson trade certification, a valid BC driver's licence and a minimum seven years of related experience and/or the equivalent combination of education and experience.



Willingness to respect diverse perspectives, including perspectives in conflict with one's own Demonstrates a commitment to enhancing one's own awareness, knowledge, and skills related to equity, diversity, and inclusion


Preferred Qualifications



Technologist certification in relevant area or High school graduation and relevant journeyperson trade certification. Valid BC Driver s license. 7 years relevant experience or the equivalent combination of education and experience.Mechanical and/or electrical experience preferred. Ability to plan, organize, and advise in a team environment, based on a thorough knowledge of general construction practices. Proven ability to communicate clearly and concisely (both written & verbal), exercise tact and good judgement, and skillfully negotiate, bargain, compromise and conciliate as required. Ability to build and maintain effective working relationships with colleagues and clients. Ability to understand and effectively develop project scope. Ability to manage several time sensitive projects simultaneously. Ability to understand customers unique needs and the impact to their operation. Ability to read and understand blueprints and provide takeoffs from drawings. A good working knowledge of the BC Building Code, IH&S Regulations, WCB Regulations, CPM scheduling, general construction management practices, and customer relations techniques. Computer related skills include basic working knowledge in each of the following areas: spreadsheets, word processing, & scheduling applications.