The Project Coordinator ensures the efficient execution of projects by supporting the Project Manager and project teams with documentation, task coordination, and deliverable management. Working closely with the Project Manager, the Project Coordinator helps delegate and oversee project tasks, facilitates communication, and supports deliverables from initiation through to completion. This role involves close collaboration with both internal and external stakeholders to ensure project timelines and objectives are met while upholding high organizational standards.
Responsibilities
Project Planning & Management
Project Administration
Support the Project Manager with document control throughout all project phases
Assist in preparing and delivering documents throughout the project lifecycle
Prepare change orders and invoicing for selected projects and components
Organize and compile installation packages and closing documentation
Collaborate with the Project Manager to schedule, supply, and install project components
Manage stakeholder communications and facilitate meetings or deliverables
Identify opportunities for process enhancement and provide actionable recommendations
Contribute to a collaborative and learning-focused team environment
Perform additional tasks to support day-to-day business operations as needed
Attend meetings (in-person and online), document discussions, and delegate tasks to stakeholders as needed
Take meeting notes, assign tasks to team members, and maintain communication records for stakeholders
Book and coordinate with other departments to secure resources or deliverables
Report project metrics and updates from NetSuite to Project Managers
Maintain order and shipping schedules for selected projects
Deliver weekly and monthly reports to stakeholders on behalf of the Project Manager
Requirements
and Experience
2+ years of experience as a Project Coordinator, ideally within a medium-sized company
Specialty Skills
Proficient in project coordination and document management processes
Experience with NetSuite (ERP) is a plus, but not required
Comfortable working on Apple/Mac platforms (advantageous but not essential)
Strong problem-solving abilities and a solutions-oriented mindset
Highly organized with strong attention to detail
Skilled at managing multiple tasks and priorities simultaneously
Proficient in word processing, spreadsheets, and project management tools
Capable of preparing and managing project documentation effectively
Knowledgeable in project scheduling and expense allocation processes
Excellent verbal and written communication skills
Ability to build and maintain professional relationships with management, contractors, and suppliers
Effective presentation skills and multicultural awareness
Self-motivated, deadline-driven, and adaptable to changing circumstances
Committed to ethical conduct and demonstrating a strong sense of responsibility
Background in lighting, audiovisual, exhibit fabrication, theatre production, event production, or related industries
Familiarity with construction documents and the ability to interpret technical drawings
Travel & Documentation
Must possess a valid passport or be eligible to obtain one for occasional cross-border travel and project coordination in Canada and the U.S.
Job Type: Full-time
Pay: $50,000.00-$65,000.00 per year
Benefits:
Casual dress
Company events
Dental care
Employee assistance program
Flexible schedule
Paid time off
Vision care
Wellness program
Work from home
Work Location: In person
Beware of fraud agents! do not pay money to get a job
MNCJobz.com will not be responsible for any payment made to a third-party. All Terms of Use are applicable.