Job Description

Company Description

Zgemi Inc. is a construction management and full-service general contractor. We provide design, development, renovation, restoration, and remodeling for hospitality, residential, commercial, and institutional buildings. At Zgemi, every project step will be handled by our experienced Project Managers and construction team to ensure successful completion on budget, on time, and beyond expectations. Through a close working relationship with contractors, designers, architects, and engineers, we offer innovative solutions for projects. We constantly strive to provide on-site performance, prioritizing safety, optimum planning, and coordination.

Job Purpose

We are seeking a highly organized and proactive Project Coordinator to support our growing team. This role is essential in ensuring seamless day-to-day operations and facilitating effective communication across departments and external partners.

The ideal candidate is detail-oriented, resourceful, and thrives in a fast-paced environment. You will play a key role in coordinating construction projects, maintaining documentation, scheduling, and supporting our project management and operations teams.

Duties & Responsibilities

Prepare necessary documents required for project startup

Maintain and monitor multiple site reports and keep them organized on the server

Maintain and update stakeholder lists for multiple projects

Maintain and update all required transmittals for multiple projects (ex. Shop drawings, samples, specifications of products, etc.)

Coordinate to issue sub-trade PO

Prepare change order and submit new estimates for approval; once approved, distribute the site instruction to site and issue change order/PO to sub-trades

Comply and prepare weekly and monthly reports

Check the sub-trade invoice with PO and site verifications and forward to PM for approval

Prepare close out documents for projects

Calculate require material takeoffs

Process purchase orders and material orders

Coordinate permit drawings, most up-to-date drawings (including addendums) and millwork drawings to site

Maintain weekly site visits and progress reports

Review change orders and request/prepare quotes as necessary

Collect close out documentation

Read, interpret and understand contract drawings and specifications, and maintain conformance with same during work processes

Conduct thorough analysis of tender drawings and prepare detailed/accurate quantity takeoffs

Demonstrate reliability, accountability and excellent customer service

Review the project plans and specifications and comment on the design, scheduling, possible cost savings measures and potential construction problems

Participate in pre-construction process, including attending meetings, preparing and presenting budget and value engineering.

Working Conditions

Prepare necessary documents required for project startup

Maintain and monitor multiple site reports and keep them organized on the server

Maintain and update stakeholder lists for multiple projects

Maintain and update all required transmittals for multiple projects (ex. Shop drawings, samples, specifications of products, etc.)

Coordinate to issue sub-trade PO

Prepare change order and submit new estimates for approval; once approved, distribute the site instruction to site and issue change order/PO to sub-trades

Comply and prepare weekly and monthly reports

Check the sub-trade invoice with PO and site verifications and forward to PM for approval

Prepare close out documents for projects

Calculations of require material takeoffs

Process purchase orders and material orders

Coordinate permit drawings, most up-to-date drawings (including addendums) and millwork drawings to site

Maintain weekly site visits and progress reports

Review change orders and request/prepare quotes as necessary

Collect close out documentation

Read, interpret and understand contract drawings and specifications, and maintain conformance with same during work processes

Conduct thorough analysis of tender drawings and prepare detailed/accurate quantity takeoffs

Demonstrate reliability, accountability and excellent customer service

Review the project plans and specifications and comment on the design, scheduling, possible cost savings measures and potential construction problems

Participate in pre-construction process, including attending meetings, preparing and presenting budget and value engineering

Qualifications & Skills Required

Post-secondary education in Construction Management, Engineering, or Architecture (degree or diploma required)

Minimum 2 years of experience in a Project Coordinator or similar role within the construction industry

Strong ability to read, interpret, and analyze construction drawings and technical specifications

In-depth understanding of trade scopes of work and construction phases

Knowledge of construction management methodologies, including lump sum and design-build contracts

Proven ability to manage multiple priorities and meet tight deadlines in a fast-paced environment

Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and Project Management Software

Excellent interpersonal and communication skills with the ability to build trust and maintain professional relationships across stakeholders

Detail-oriented, organized, and solution-focused with a proactive mindset

Must possess a valid Ontario Driver's License and access to a reliable vehicle

Salary: $55,000.00 to $70,000.00

Benefits:

Company events Dental care Extended health care
Schedule:

Monday to Friday
Work Location: In person

Job Types: Full-time, Permanent

Pay: $55,000.00-$70,000.00 per year

Benefits:

Company events Dental care Extended health care Life insurance On-site parking
Work Location: In person

Job Type: Full-time

Pay: $55,000.00-$70,000.00 per year

Benefits:

Dental care Vision care
Schedule:

Monday to Friday
Language:

English (preferred)
Work Location: In person