Job Description

O'Callahan Holdings Limited is seeking a highly organized and detail-oriented

Project Coordinator

to support projects from initiation to completion. In this pivotal role, you will act as the key liaison between management, internal teams, and external stakeholders, ensuring clear communication, efficient coordination, and smooth workflow throughout the entire project lifecycle. This position offers excellent growth opportunities toward project management roles within our organization. Experience in hospitality, development, or construction industries considered an asset.

We are seeking an individual with exceptional organizational and multitasking abilities; a keen attention to detail; ability to work independently and collaboratively in a team environment; a proven ability to manage multiple projects simultaneously while meeting deadlines.

Key Responsibilities

Assist with developing and maintaining project schedules, timelines, and work plans Organize and facilitate project meetings, record minutes, and track action items including milestones and deadlines Coordinate internal and external resources, ensuring projects remain within scope, schedule, and budget Monitor project risks and outcomes, escalating issues according to project work plan Develop and maintain project performance database that tracks overall progress and achievement of milestones Maintain comprehensive project documentation, plans, and correspondence Track budgets, expenses, purchase orders, and invoices for approval Utilize AI tools and techniques to streamline project management processes

Required Qualifications & Skills

Minimum 5 years' experience in administrative, project support, or coordination roles. Education in business administration, project management, organizational leadership, or related field preferred. Proficiency with MS Office Suite, cloud-based project management software including AI-powered project management tools with focus on automation.

What We Offer

Competitive salary and comprehensive benefits package

Professional development opportunities

We are an equal opportunity employer committed to diversity and inclusion. We encourage applications from candidates of all backgrounds and experiences.

Job Type: Full-time

Pay: $50,000.00-$65,000.00 per year

Benefits:

Company pension Dental care Disability insurance Employee assistance program Extended health care Life insurance On-site parking Paid time off Vision care
Experience:

Project Coordinator: 5 years (required)
Language:

English (preferred)
Location:

St. John's, NL (A1C) (required)
Work Location: In person