Job Description

Project Coordinator (Sport Division)

Company Overview:

The Look Company specializes in providing world-class visual engagement solutions for sport, retail, and commercial clients around the globe. We are a high-energy, fast-paced organization that thrives on innovation, collaboration, and results. As we continue to grow, we are looking for a driven individual to help lead our production efforts and support our expanding operations.

At The Look Company, we value creativity, teamwork, and a can-do spirit. We offer the chance to grow with a global company that rewards initiative, supports professional development, and fosters a culture of belonging and excellence.

Position Overview:

Full-time

The Project Coordinator is responsible for assisting in managing scope, organizing, implementing, and maintaining project schedules and managing documentation to ensure a smooth operational flow. This role requires exceptional organizational skills, attention to detail, and the ability to communicate effectively with all project stakeholders. The ideal candidate will have a proactive approach, with the ability to anticipate project needs, discern work priorities, and meet deadlines with little supervision. Familiarity with project management software and tools is essential, as is the capability to coordinate between various teams and departments to ensure project objectives are met efficiently and effectively.

Serve as the primary coordinator for all project-related activities, ensuring successful delivery for clients from planning through installation. Scope each client project thoroughly to create accurate project plans for client quotations and internal work orders. Conduct on-site visits to assess product sizing, materials, and installation requirements, providing practical recommendations for production and installation teams; complete tender and quotation packages, including scoping, materials selection, and installation planning. Monitor task progression, resource allocation, material procurement, timelines, and milestones, ensuring projects are executed on schedule, in sequence, and with full visibility for stakeholders. Take a hands-on, field-active approach to project execution, participating on-site as needed to ensure installations and project delivery meet quality and safety standards. Collaborate with the Director of Operations & Production, and Division Director to document detailed project plans and address any operational challenges. Communicate critical project information to staff, contractors, and suppliers, ensuring tasks are delegated, briefed, and aligned with project milestones. Follow up with internal teams and external vendors to maintain project schedules and keep projects within scope and budget. Work cross-functionally with design, production, installation, purchasing, and accounting teams to ensure all project components are accounted for and properly coordinated.

Qualifications & Requirements

Proven ability to manage multiple projects and priorities with competing deadlines. You stay cool under pressure and keep things moving no matter the deadline. Adaptable when working under pressure or shifting timelines. Highly organized with a talent for building and executing master action plans. Proficient in Microsoft Suite, including but no limited to Word and Excel, with a sharp eye for detail. Strong sense of accountability--able to enforce deadlines and deliverables. Cost-conscious and experienced in sourcing competitive pricing from third parties. Professional communicator with strong client-facing skills. Track record of delivering projects on time and on budget. Collaborative mindset--ready to jump in and support the team wherever needed. Previous experience in the print and/or event industry is a strong asset.
Job Type: Full-time

Ability to commute/relocate:

Barrie, ON: reliably commute or plan to relocate before starting work (required)
Willingness to travel:

25% (preferred)
Work Location: In person