Job Description

The Project Coordinator supports the execution of projects by managing scheduling, coordinating deliveries with sister companies, and monitoring progress across multiple job sites. This role serves as a key point of communication between departments, ensuring that timelines and commitments are met.

The Project Coordinator assists with production forecasting at the Balzac facility to help align resources with upcoming project needs. The successful candidate will be organized, detail-oriented, and comfortable working with a variety of scheduling, forecasting, and project management tools.

The starting wage for this position is negotiable & will be determined based on education/experience levels.

Job Responsibilities/Duties:

Scheduling & Coordination

Maintain and update production schedules in Smartsheet to align with project deadlines and site requirements. Coordinate and confirm deliveries with sister companies and vendors in line with project and production schedules. Monitor site progress and flag delays, bottlenecks, or resourcing issues. Support production forecasting by tracking demand and aligning resources with future project needs.
Material & Resource Forecasting

Review material inventory status weekly and coordinate with procurement on shortages, orders, or backorders. Develop RFPs for material purchases and assist with tender analysis. Forecast key material and resource needs to support upcoming production demands and prevent delays.
Communication & Documentation

Act as a liaison between departments to ensure consistent information flow. Set up and maintain design and project folders from quote stage through to project completion. Attend production meetings, providing schedule updates and distributing relevant documents. Ensure all required project documentation (design deliverables, schedules, order details) is accurate and accessible.
Customer & Portal Management

Manage customer portals to track job starts, project information, and warranty requests. Support coordination between site staff, accounting, and logistics for issue resolution. Ensure timely communication with customers regarding schedules, documentation, and delivery updates.

Requirements/Qualifications:

Previous experience in a coordination, scheduling, or project administration role is required. Post-secondary education in a related field is an asset. Proficiency with Advanced Microsoft 365 (Excel, Word, Outlook). Experience with Smartsheet or other scheduling software is a strong asset. Familiarity with customer portals and project management tools. Excellent organizational skills with strong attention to detail. Strong communication and interpersonal abilities; capable of working across teams and with external partners. Ability to manage multiple priorities, work under pressure, and meet deadlines. Problem-solving skills with a proactive, solution-focused mindset. Must be available for on-site work at the Balzac facility Monday to Friday.
Job Type: Full-time

Work Location: In person