Job Description

Our Waterloo/Markham/Ottawa offices have an immediate opportunity for a professional and dynamic Project Coordinator to join our Buildings group.


The successful candidate will be a proactive, self-starter with exceptional communication skills. Organization, time management, attention to detail and accuracy is critical to this position.


In this position, you will be responsible for diverse functions that include but are not limited to the following:


Assist the Project Manager in the execution of their duties as may be required from time to time. Provides support to project management and team members. Work closely with the project teams to maintain a current and accurate understanding of project status, issues and changes. With assistance, oversee the tracking of documentation, scheduling and management of project documentation, and other communication tools. With guidance, assists with the preparation of high quality, accurate and timely documents such as: proposals, reports, specification and drawing packages, requests for information, meeting minutes, and other required documentation. Set up and manage administration of project collaboration sites (SharePoint, BIM306, etc., as requested); manage document control processes through collaboration sites. With direction, prepares required project set up documentation. Assist Project Managers in the preparation of project risk assessments and other health and safety documentation. Assist the Project Managers in coordinating, distributing and updating the team schedules and Work Load/Staffing Forecasts. Monitor project financials with Project Managers on a weekly basis. Run and/or review reports from financial and accounting data software. Export data to excel to prepare various internal/external reports. Assist the Project Manager in monitoring the schedules for all deliverables and highlighting issues Assist the Project Manager in identifying and communicating deviation from project scope of work Assist in the Process sub-consultant invoices, handle enquiries/discrepancies, and coordinate with financial team staff to ensure payment. Monitor adherence to key Quality Assurance requirements and documentation Ensure that document reviews are scheduled, completed and well documented. Assist the Project Manager in preparing project closure documentation, archiving, and project post-mortems/lessons learned.
Duties described may be modified as needed to support the Buildings group.


As the successful candidate, you will possess a strong work ethic, excellent organizational skills, ability to meet tight deadlines and have a commitment for excellence in your field. You will also possess the following qualifications:


Minimum of 5 years' experience in a coordination role in the construction industry. Recognized relevant college diploma or university degree. Customer Service mentality when working with both internal and external people. Consistent drive to improve own knowledge and capabilities. Willingness and aptitude to learning on the job and in formal settings. Possess outstanding organization skills and capacity to handle multiple tasks and projects concurrently. Must be detail-oriented, and resourceful. Ability to be persistent when needed. Prior knowledge of documentation / revision control is preferred. Prior work in documentation control / project assistant role is a plus. Must be able to successfully work both collaboratively and independently. Proficient with the Microsoft Office Suite with excellent skills in Word, Excel, Outlook, and Adobe. Proficiency in Microsoft Project is considered an asset or desire to learn. Prior experience with OneDrive, Newforma and SharePoint (managing a site, utilizing the site to its fullest capabilities). Ownership of quality and accuracy of own work. Formal training in Project Management principles will be considered an asset. Previous experience with financial documents, including budgets is a plus. Excellent verbal and written communication skills. Drivers license with access to a vehicle.
Eligible for Government of Canada security clearance.


This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.


Stantec is a place where the best and brightest come to build on each other's talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

Primary Location:

Canada | ON | Ottawa

Organization:

1633 Buildings-CA Ottawa-Ottawa ON

Employee Status:

Regular

Travel:

No

Schedule:

Full time

Job Posting:

06/10/2025 04:10:49

Req ID:

1002571