Job Description

Location:

Delta, BC (in the office)

Company Overview:

Since 2003, Stormtec has been a trusted partner for general contractors, municipalities, industrial facility operators, and environmental consultants across Western Canada. We solve water management challenges with practical, reliable, and environmentally compliant solutions. Our reputation is built on working in our customers' best interest, delivering expert water management programs that keep project sites safe, compliant, and on budget.

Position Overview:

We are seeking a dedicated

Project Coordinator

to join our dynamic team. Reporting to Manager, PMO, this role will take full ownership of project coordination for standard Sediment Control systems from initiation to completion, including coordinating project activities, managing service requests, handling change orders, and overseeing demobilization. You will ensure clear communication with customers and vendors while collaborating closely with Sales, Operations, and Finance teams to deliver seamless project execution.

Key Responsibilities:

Project Start:

Participate in the project kick-off meeting at site.

Ensure the kick-off checklist is complete for the project contains all required information.

Review schematics and Cost Estimate of the system to confirm project specifications.

Resolve any discrepancies between the quote/PO and external kick-off prior to project mobilization.

Update kick-off service tickets to reflect any issues or changes.

Invoice Management:

Review & approve invoices for accuracy before submission to clients.

Respond to customer questions related to invoices promptly and professionally.

Follow up with clients regarding overdue accounts receivable and escalate issues to the PMO as needed.

Managing Change Orders:

Act as the primary point of contact for change requests from customers or internal field operations.

Identify potential change order items and associated pricing and communicate with customers to clarify their requirements.

Identify potential change of scope

Draft solution and cost

Obtain customer approval

Ensure executed

Service Requests:

Liaise with customers to understand and address service requests effectively.

Create service tickets and collaborate with operations to ensure timely execution of requests.

Demobilization (Demob):

Organize and coordinate the demobilization process with the client and internal teams.

Inform clients about any clearance requirements from the city.

Qualifications:

Required:

Diploma or higher degree in Business, Project Management, Engineering, or a related field (or equivalent experience).

4 years of administrative experience in a fast-paced environment OR 2 years of project coordinator experience in construction, environmental services, or related industries.

Experience with

ERP systems

and proficient in

MS Office Suite

(Excel, Word, PowerPoint).

Strong verbal and written communication skills suitable to the construction industry.

Excellent organizational skills with a keen attention to detail.

Proven ability to manage multiple projects simultaneously.

Solid problem-solving skills .

Ability to work well under pressure and adjust to changing priorities and tight deadlines.

Must possess a valid Class 5 Driving License and have access to a vehicle in good condition to attend site meetings as required.

Preferred:

CAPM certification or similar.

Experience with budgeting and financial tracking for projects.

Technical diploma or technical courses is desirable.

Key Competencies:

Adaptability:

Ability to pivot and adjust strategies as needed to meet evolving project needs.

Collaboration:

Works well within cross-functional teams, fostering strong working relationships.

Time Management:

Effectively prioritizes and manages time to handle competing demands.

Customer Focus:

Dedicated to understanding and meeting the needs of clients and stakeholders.

Strong emotional resilience:

Ability to effectively de-escalate conflict situations.

Compensation & Benefits:

Salary:

$52,000 CAD to $58,000 CAD (depending on experience)

Mileage reimbursements for site visits will be provided at the CRA approved rate.

Extended Health Benefits: Comprehensive coverage through Manulife after probation

Group RRSP Program: Save for your future with our Manulife Group RRSP; eligible after one-year of continuous employment

Annual Wage Reviews: Regular assessments to ensure competitive pay

Semi-Annual Performance Reviews: Opportunities for feedback and growth

Sick and Wellness Days: Take care of your health and wellness with paid sick and wellness days

Personal Training Days: Time off for personal training activities

3 weeks' vacation per calendar year

Company events

Our Culture:

At Stormtec we are committed to winning the long game. That means being purposeful in both what we undertake and how we work - even if it means short-term pain for long-term success. We are building a team that includes the best people in the industry, people who want to work at a company with an inspirational and engaging organizational culture. We achieve this by living our Core Values every day.

Core Values:

Honesty - The courage to tell each other, our customers, our partners what needs to be said even if it is not what they want to hear.

Respect - For ourselves and for each other, to model a respectful workplace.

Accountability - To be clear on both commitments and expectations while also following our word.

Teamwork - 1+1 should equal 3 not 1.5. True teamwork is a multiplier and not a diminisher of what individuals can accomplish on their own.

Performance - Hard work and smart work are required, as are results, in our roles if we are to create a healthy, thriving and rewarding business with plenty of opportunities for everyone.

Application Process:

At Stormtec, we value fair and transparent hiring process. To apply for this position, please use Indeed online application portal.

Job Type: Full-time

Pay: $52,000.00-$58,000.00 per year

Benefits:

Company events Employee assistance program Extended health care Life insurance On-site parking
Schedule:

Monday to Friday
Application question(s):

What is your salary expectation (per year)? Are you willing to undergo a Drug and Alcohol test, as well as Canadian Criminal Record Check?
Experience:

Project coordinator: 2 years (preferred) Data entry: 3 years (preferred) Customer service: 2 years (preferred)
Licence/Certification:

Class 5 Driver's License and a vehicle for transportation (required)
Work Location: In person