Job Description

Medical Affairs Operations Coordinator (Temporary Contract)
Location: Markham, ON (Hybrid - 3 days/week in office)
Contract Type: Temporary (Full-Time), 1 year with potential to extend
Industry: Healthcare / Life Sciences / Pharmaceuticals
Overview:
A leading organization in the healthcare sector is seeking a Medical Affairs Operations Coordinator to support the execution of medical communication projects and ensure operational excellence across cross-functional teams. This role is ideal for a proactive, detail-oriented individual with a background in life sciences and a passion for project coordination in a regulated environment.
Key Responsibilities:
1. Project & Operational Management
- Coordinate and manage medical initiatives such as advisory boards, roundtable discussions, symposia, and disease awareness campaigns.
- Oversee timelines, deliverables, and stakeholder communications to ensure seamless project execution.
- Support the review and localization of scientific materials using digital platforms (e.g., Veeva Vault).
- Liaise with healthcare professionals and third-party vendors to facilitate project delivery.
2. Systems & Technology
- Utilize platforms such as Veeva Vault, SAP, and CRM tools to manage workflows and documentation.
- Leverage AI-enabled tools to streamline processes and enhance productivity.
3. Cross-Functional Collaboration
- Act as a liaison between internal departments (e.g., medical, marketing, clinical operations) to align on project goals and execution.
- Provide administrative support including meeting coordination, travel arrangements, and calendar management.
4. Budget & Compliance
- Assist in managing budgets and vendor contracts related to medical education and event planning.
- Ensure all activities comply with internal policies, industry standards, and regulatory requirements.
Qualifications & Skills:
Required:
- Bachelor's degree in a scientific discipline (e.g., Biology, Chemistry, Pharmacy, Nursing) from a recognized institution.
- Strong organizational and planning skills with the ability to manage multiple priorities independently.
- Excellent communication and presentation skills in English (written and verbal).
- Demonstrated ability to work collaboratively across teams and with external stakeholders.
- High attention to detail and commitment to compliance and quality standards.
Preferred:
- Project Management certification or equivalent experience.
- Familiarity with pharmaceutical/medical terminology and healthcare regulations.
- Experience with Veeva Vault or similar content management systems.
- Previous experience in a customer-facing or training role is an asset.
Why Join?
This is a unique opportunity to contribute to meaningful medical initiatives in a dynamic and collaborative environment. You'll gain exposure to cross-functional teams and play a key role in ensuring the successful delivery of high-impact projects.

Skills Required