Job Description

Job Summary:

We are seeking a highly organized and detail-oriented individual to join our team as a Construction Project Coordinator Assistant. The ideal candidate will play a crucial role in supporting the overall coordination and management of construction projects. As an assistant to the Project Manager, you will contribute to the successful execution of construction projects by handling administrative tasks, communicating with stakeholders, and ensuring that project timelines and objectives are met.

Responsibilities:

Assist in preparing and organizing project documentation, including contracts, permits, and drawings. Maintain accurate and up-to-date project files, ensuring easy access to critical information for the project team. Schedule and coordinate meetings, site visits, and other project-related activities. Facilitate effective communication between project team members, contractors, and other stakeholders. Act as a liaison between the Project Manager and various project participants to convey information and resolve queries. Assist in developing and maintaining project schedules, ensuring that milestones are achieved on time. Resolve scheduling conflicts and address delays proactively. Create and update detailed schedules, communicating changes promptly to all stakeholders. Track project progress and report on key performance indicators to the Project Coordinator. Collaborate with the finance team to ensure accurate and timely invoicing and payments. Ensuring that subcontractors are effectively scheduled, communication is streamlined, and project timelines are met. Assist in the identification and selection of subcontractors based on project requirements, budget considerations, and the subcontractors' expertise. Liaise with vendors to obtain quotes, place orders, and ensure timely and accurate delivery of materials and services required for construction projects. Identify and research potential suppliers and vendors for construction materials, considering factors such as cost, quality, and reliability. Work with the Project Coordinator to create and issue purchase orders, ensuring accuracy in specifications, quantities, and delivery details. Coordinating with vendors, negotiating terms, tracking orders, and ensuring that materials and services are delivered in accordance with project requirements and timelines. Ensure vendor compliance with project specifications, safety regulations, and ethical standards. Verify that vendors have the necessary certifications and adhere to project requirements.

Requirements

3-5 years of proven experience as a project coordinator or similar role in the construction industry. Familiarity with construction processes, regulations, and industry best practices (preferred, not required). Strong organizational skills with exceptional attention to detail. Excellent communication and interpersonal skills to effectively collaborate with diverse stakeholders. Proficiency in project management software and Microsoft Office Suite. Ability to prioritize tasks, work under pressure, and meet deadlines. Problem-solving mindset with the ability to identify and address issues proactively. Valid driver's license and willingness to travel to project sites as needed.
Job Type: Full-time

Pay: $40,000.00-$50,000.00 per year

Benefits:

Dental care Extended health care Life insurance Vision care
Experience:

Project management: 1 year (required)
Work Location: In person