Job Description

THE OPPORTUNITY


As a Project Coordinator, you'll play a key role in driving projects forward by ensuring our

Proven Process

runs smoothly. You'll support Project Managers, Foremen, and the Estimating team by handling the coordination, documentation, and communication that keeps projects on track, on budget, and in line with Horizon's standards.


This is an excellent role for someone early in their construction career who wants to

learn the full project lifecycle

while contributing meaningfully to high-profile landscape construction projects. At Horizon, you'll join a team that values

collaboration, and continuous improvement

. We invest in your growth through education sponsorship, training, and career development opportunities. Plus, we believe work should be

challenging, rewarding, and fun

. You can also enjoy the flexibility of a

hybrid work environment

.


WHAT YOU'LL DO

Project Administration

Set up new projects in our systems (server folders, accounting/project management software). Maintain and update project trackers and documentation. Manage RFIs, submittals, drawings, and other project documentation. Support project closeout including maintenance manuals, warranty documents, and LEED requirements.

Pre-Construction Support

Confirm quotes and ensure all supplier/subcontractor pricing is up to date. Issue purchase orders and ensure submittals/POs are processed within timelines. Review alternate pricing and value engineering options. Request, compare, and lock in supplier/subcontractor rates.

Change Orders & Cost Control

Prepare and process change orders, EWO's, and pricing adjustments. Track costs, budgets, and production rates; identify opportunities for savings. Support project managers with cost code tracking and analysis.

Project Execution Support

Assist in preparing for project kickoffs and supervisor pass-overs. Update schedules, trackers, and PM software with current progress. Coordinate with accounting on invoicing and AR packages. Track and manage SI's, CCO's, and other project changes. Ensure ongoing budget and financial management documentation is accurate. Assist in overall construction coordination, planning and identifying potential risks and resolving field issues Performs quantity takeoffs and surveys to help the construction team track progress and create reports as needed.

Collaboration & Relationships

Maintain strong communication with suppliers, subcontractors, and clients. Build relationships across project teams and support positive, solutions-focused collaboration. Provide exceptional customer service and represent Horizon's values on every project.

WHAT YOU BRING

1-3 years of experience in construction or related industry with knowledge & skills related to drawings and specs, building materials, schedules, etc. Post-secondary education in Construction Management, Administration, or a related field (asset). Knowledge of construction processes, drawings, contracts, and documentation. Proficiency with MS Office; experience with BlueBeam, MS Project, or PM software (asset). Strong organizational skills and attention to detail. Ability to prioritize, problem-solve, and manage multiple tasks. Confident communicator who enjoys negotiation, collaboration, and building relationships. Curiosity and drive to learn -- with interest in growing into more senior project roles.

This is a hybrid role