Job Description

Position Overview: The Project Coordinator is a highly organized and energetic individual who supports the Project Management team by direct involvement in department schedules, budgets, documentation, process development and general project administration tasks. Please note, this role will be based at client sites with rotational shifts located in Fort McMurray. Key Responsibilities The responsibilities of this role include, but are not limited to:

• General administration duties (meeting prep, filing/scanning documents, travel planning, expenses, etc.)
• Preparation of documents for distribution (binders containing project plans, training manuals, etc.)
• Assist in generation and distribution of weekly/monthly/quarterly projects reports
• Accurate data entry into a computerized system with particular attention to accuracy and timeliness.
• Provide project administration services related to the management of estimates, funding requests, change orders, schedules, forecasting, and project closeout.
• Correcting 4Cast entries for invoicing
• Project set up for invoicing
• Prepare invoice summaries for accounting
• Receive, coordinate and process all invoices and purchase orders ensuring timeliness and accuracy
• Ensure field paperwork (i.e. field tickets) is accurately captured on a timely basis
• Coordinate the flow of field paperwork ensuring appropriate approvals are obtained for required documents and documents are forwarded on to the appropriate department or individual
• Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing
• Related tasks and projects as required

Qualifications and Educational Requirements The successful candidate will have:

• Post-secondary education in a related field
• Minimum 2 years of administrative experience
• Ability to maintain accurate and complete records and prepare clear and detailed reports.
• Ability to perform work with a high degree of accuracy while handling multiple projects simultaneously
• Ability to work under pressure, determine priorities and produce high-quality results
• Pays attention to relevant details and early warning signs of problems
• Strong computer skills, including advanced Microsoft Office (Excel, Word, Outlook, and PowerPoint).
• Ability to be flexible, self-motivated, and work without immediate day-to-day supervision with a drive to exceed expectations
• Working in a team setting and the ability to cope with brief but intensive high activity periods
• Openness to additional responsibility or assisting other staff during low activity periods

Note: Flights from Calgary or Edmonton available to site

Experience

Required

• 2 year(s): Administration Experience

Education

Required

• High School or better

Licenses & Certifications

Preferred

• Standard First Aid
• Drivers Licence (Class 5)

Skills

Preferred

• Multi-tasking
• Strong Customer Services
• Work Accurately and Efficiently
• Team Oriented
• Microsoft Office

Behaviors

Preferred

• Team Player: Works well as a member of a group
• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well

Motivations

Preferred

• Growth Opportunities: Inspired to perform well by the chance to take on more responsibility
• Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization