Job Description

PROJECT COORDINATOR-

POSITION OVERVIEW

POSITION OVERVIEW

The Project Coordinator at UV Pools will:

Coordinate complex pool renovation projects from contract signing to completion Serve as the primary liaison between customers and operations teams Help build and maintain effective project schedules Proactively coordinate materials, schedules, and site logistics so field staff can focus on delivering quality work

PRIMARY RESPONSIBILITIESProject Coordination and Scheduling

Build realistic, efficient project schedules in collaboration with Operations. Ensure customer sites are ready for scheduled installation dates Collect required homeowner documentation (approvals, access details, site photos) Plan and coordinate project phases, dependencies, and follow-up tasks

Customer Communication and Support

Guide customers through the renovation process with clear, proactive updates Manage customer expectations regarding timelines, changes, and project scope Serve as primary point of contact for project-related questions and concerns Document and process change orders accurately and promptly Have confident, honest conversations with homeowners about change orders, timelines, and unexpected findings Provide excellent customer service by keeping homeowners informed, reassured, and aware of next steps throughout their project

Operations and Resource Management

Manage purchasing and ordering for renovation projects Coordinate and follow up on material deliveries Assist with receiving materials (forklift experience is a bonus) Support warehouse inventory by tracking incoming project materials Ensure accurate tracking of materials and labour for proper job costing

Property Renovation & Maintenance Coordination

Coordinate renovations and scheduled maintenance Request quotes, schedule contractors, and track completion Maintain property records, meter readings, and documentation Manage materials and vendor communication Report updates directly to the Owner

IDEAL EXPERIENCE and EDUCATION

2 to 3 years of successful project coordination or management experience Proven track record of delivering projects on time and within budget Experience with construction, renovation, or home improvement projects preferred Proficiency with project management software and digital tools Post-secondary education preferred Local knowledge of Winnipeg and surrounding areas is a must (to help with realistic scheduling and efficient route planning)

IDEAL PERSONAL QUALITIES

High level of integrity and professional ethics Self-motivated with strong initiative Patient and thorough approach to problem-solving Commitment to continuous learning and improvement Team-oriented mindset

WORKING CONDITIONS

Office-based position (with some on-site visits) Must have valid driver's license and reliable transportation After-hours communication is required during the busy season--especially on Sundays when finalizing the Monday schedule--as part of our normal weekly workflow

COMPENSATION

Competitive salary Health benefits package RRSP Program Professional development opportunities

REPORTING STRUCTURE

Works closely with-and Reports directly to-Head of Operations For property management-reports directly to the Owner

SUCCESS CRITERIA

Project delivery timelines and budget adherence Project management system data accuracy and completeness Accuracy of change order reporting Customer satisfaction (measured through Google Reviews and our internal customer surveys)

Problem Solver Wanted; Must Love Swimming Pools(Project Coordinator Position)

Hey there! We're UV Pools, Winnipeg's trusted pool renovation experts, and we're looking for a nice, kind and smart person to join our team. But first, let's be clear - this isn't your typical project coordination job.

What This Role Is Really About:

Our customers need someone who can guide them through complex renovations, manage expectations, and help them make smart decisions when surprises arise--all to deliver their renovated 'like-new' pool on time and within budget.

What Success Looks Like:

Projects delivered on schedule and within budget Making schedules that minimize crew travel time (and maximize their time 'on the tools') Happy customers who leave glowing reviews Accurate project tracking and reporting Seamless coordination between customers and our operations team Proactive problem-solving that prevents delays Company productivity targets consistently met

Your Day-to-Day Life Will Include:

Working with the Head of Operations building 'business-smart' schedules that actually work in the real world Having honest conversations about timelines, expectations, and project realities Being the helpful liaison between customers and our operations team Coordinating with homeowners to ensure their sites are ready for install Managing purchasing and ordering to keep projects moving Maintaining accurate change order reporting Being part of a team that takes pride in doing things right

You'll Love This Role If:

You believe in doing things right the first time You're the kind of person who thinks three steps ahead You enjoy being the person everyone can count on You take pride in being thorough and detail-oriented You're comfortable having frank conversations about timelines and expectations You like solving puzzles and coordinating moving parts

We're Looking For Someone Who:

"Is a detail-oriented, dynamic self-starter and passionate team player with strong communication skills who likes working in a fast-paced environment...[insert more cliche's here]"

But really, we want someone who:

Has a track record of keeping complex projects on track Is exceptionally organized and good with details Can explain project status and changes in simple terms Is comfortable using technology for scheduling and communication Ideally has some experience in construction, home improvement, or project coordination (pool experience is a bonus, but not required) Can balance customer needs with operational realities

Why UV Pools?

We're Winnipeg's pool renovation experts (doing this for 20 years!) We believe in doing things right, not just doing things cheap We're constantly improving our processes and systems We offer competitive pay and benefits We invest in training and development

A Typical Week Might Include:

Updating project schedules and coordinating with the operations team Speaking with customers to discuss project progress and any changes Managing purchasing orders and ensuring materials arrive on time Updating project tracking sheets and change order reports Performing 'Site Readiness Checks' ahead of planned installation dates Problem-solving when unexpected issues arise Communicating project status to customers and team members Coordinating maintenance and improvements for our rental properties
If you're the kind of person who believes in quality, takes pride in helping others, and wants to be part of a team that's known for doing things right, we should talk.

How to Apply:

Send us your resume along with a note telling us about a time you helped someone solve a complex problem. We're more interested in how you think and work than in your specific pool experience.

Send to: sales@uvpools.com

Learn more at: uvpools.com

Speak to human at: 204-414-1200

Job Type: Full-time

Pay: $44,536.76-$83,237.04 per year

Benefits:

Casual dress Company events Dental care Extended health care Mileage reimbursement On-site parking RRSP match Store discount Vision care Wellness program
Work Location: In person