Job Description

Job Overview:

The Project Coordinator supports the Project Manager in the execution of commercial flooring projects. This role is focused on administrative coordination, communication follow-up, document handling, scheduling assistance, and light estimating support. The Project Coordinator ensures smooth project workflows by handling logistical details, supporting the installation and sales teams, and keeping all project-related documentation accurate and up to date.

Key Responsibilities:

Project Support & Coordination

Assist the Project Manager in day-to-day coordination tasks for active commercial projects. Participate in handoff & regular meetings with the estimator or salesperson to capture project details. Help track job milestones (e.g., material order dates, delivery confirmations, install dates) using project tracking tools. Coordinate with site contacts to confirm site readiness, scheduling preferences, and access requirements. Follow up with vendors, subcontractors, and clients as directed by the Project Manager.

Administrative & Documentation Support

Set up and maintain job folders (digital and/or physical) including proposals, POs, drawings, delivery tickets, signoffs, and insurance documents. Collect and submit required compliance documentation such as subcontractor COIs. Track delivery status of materials and coordinate paperwork for shipping, receiving, and returns. Prepare schedule of values, project invoicing, change orders, punch lists, and project close-out documentation. Help compile documents and photos needed for project functions.

Vendor, Client, and Subcontractor Communication

Send and track purchase orders as instructed by the Project Manager. Communicate with vendors to confirm delivery timelines and resolve minor logistical issues. Prepare work orders & relay messages between the Project Manager and subcontractors regarding scope clarification or scheduling. Maintain organized records of all key communication threads.

Light Estimating Support

Assist with minor take-offs or scope reviews when needed for small projects, large project change orders or minor quote revisions. Review proposals and bid documents to confirm understanding of awarded scope. Confirm pricing or availability of materials when requested. Help input basic measurements or material quantities into standard estimating tools or Excel templates.

Key Competencies:

Supportive and proactive mindset with a focus on team success. Detail-oriented and thorough with project files and communications. Strong multitasking abilities in a deadline-driven environment. Clear communicator, especially when relaying or gathering project information. Comfortable navigating between office work and occasional field or warehouse coordination as needed.

Qualifications & Skills:

1-2 years of experience in a project coordination, construction administration, or estimating assistant role. Strong organizational skills and attention to detail. Proficient in Microsoft 365, take off software (Measure Square) and basic project tracking software Familiarity with construction related plans & specifications. Familiarity with construction-related documents such as proposals, POs, and COIs. Strong written and verbal communication skills. Ability to follow instructions and meet deadlines reliably.
Job Type: Full-time

Pay: $50,000.00-$60,000.00 per year

Benefits:

Company events Dental care Disability insurance Extended health care Life insurance On-site parking Paid time off Vision care
Work Location: In person