Job Description

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Reporting to the Facilities Manager, the Project Coordinator supports new restaurant development, renovations, conversions, and repair & maintenance (R&M) projects across the JOEY Restaurant Group. This role partners closely with Project Managers, Corporate Office teams, and Operations to support budgeting, scheduling, vendor coordination, and financial tracking. The position is based in-office in Vancouver with occasional travel to active project sites.
The ideal candidate is a proactive team player who brings strong organization, clear communication, and a commitment to quality. They support the Facilities and Development/Construction teams by maintaining project processes, managing vendors and timelines, and ensuring accurate, timely reporting throughout all stages of construction.
Annual Compensation Range
$60,000 - $80,000 / year
The salary range is dependent on work experience.
Responsibilities

• Coordinate purchase orders, change orders, invoicing, and prime contracts for construction and facilities projects.
• Support Project and Facilities Managers with scheduling, estimating, and budgeting activities.
• Review tender quotes to ensure alignment with project scope and specifications.
• Confirm contract terms, scope, shipping, and taxes are accurately reflected in purchase orders and budgets.
• Identify and communicate billing discrepancies or schedule delays to Managers.
• Receive, code, process, and maintain all invoices and payment records for the team.
• Coordinate delivery of materials and equipment to project sites.
• Report on project performance, including cost control and forecasted spending.
• Complete weekly cost reconciliations to ensure accurate reporting of spending to date.
• Communicate with Corporate Office stakeholders to ensure project milestones are understood and achieved.
• Prepare and record minutes for weekly project meetings.
• Support post-construction activities, including managing punch lists, tracking deficiencies, and providing timely updates.
• Ensure all project handover documentation is accurately saved and organized for future reference.
• Other duties may be assigned, as required.

Requirements

• 1 - 2 years of relevant work experience in a construction field is beneficial.
• An entrepreneurial mindset that can find innovative solutions to challenging problems.
• Post-secondary education with a goal towards Construction/Facilities Management or related field an asset.
• Excellence in organizational, analytical, communication and interpersonal skills, with the ability to show proven examples of addressing communication challenges in the past.
• An action-oriented attitude, with proven examples of proactivity and initiative in the past.
• The ability to thrive in a high intensity and high-performance environment.
• An ability to summarize and present data concisely for executive-level presentations and reports.
• Computer skills - including competency in MS Office Suite.
• Restaurant Operations knowledge is an asset.
• Experience in the construction industry is an asset.

Benefits

• Extended Health, Dental, Life Insurance, Long Term Disability, AD&D, Critical Illness coverage
• Ongoing Leadership Development Courses
• Enjoy 50% off Food & Beverages at any JOEY Restaurant, LOCAL Public Eatery, SALTLIK or Earls Restaurant location (some restrictions apply)
• Pursue personal and professional development, through a Coaching Partnership. Being paired with a coach will give you ongoing support and feedback so that you are able to pursue your life goals.
• Industry partner incentives
• Referral bonus programs

This is about you. Your attitude, passion, and potential. When you join our corporate office team, you can expect to be a part of something big. Whether in Finance, Marketing, Payroll, IT or Design, you will find yourself working alongside the industry's best talent. As individuals, we are ambitious and driven, curious and engaged. Together, we are a high-performing team committed to each other's development and growth, and the success of over 50 Restaurant locations throughout North America.
What does this mean for you? It means if you're looking for a place to meet your potential, we'd like to meet you. Your journey starts here.
JOEY Restaurant Group is an Equal Employment Opportunity Employer
JOEY Restaurant Group provides reasonable accommodations to qualified applicants and employees, including due to disabilities, medical conditions, and religious beliefs and practices.

Skills Required