Job Description

If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join The City of Calgary. City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We support work-life balance, promote physical and psychological safety, and offer competitive wages, pensions, and benefits. Together we make Calgary a great place to make a living, a great place to make a life.

The City is committed to fostering a respectful, inclusive and equitable workplace which is representative of the community we serve. We welcome those who have demonstrated a commitment to upholding the values of equity, diversity, inclusion, anti-racism and reconciliation. Applications are encouraged from members of groups that are historically disadvantaged and underrepresented. Accommodations are available during the hiring process, upon request.


As a Project Coordinator, you will provide project management and coordination for the section's Strategy/Plan development and implementation work, utilizing your strong coordination skills, high attention to detail, and good judgement. You will implement effective process and procedures, while ensuring timelines and deliverables are met, by increasing capacity for Issue and Business Strategists to focus on their subject matter content. Primary duties include:

Develop and maintain project management systems for tracking program deliverables, workflow and prioritization, including administration of SharePoint and Microsoft Teams channels. Initiate project files and templates for new projects on an ongoing basis. Provide troubleshooting and ongoing support for systems. Work with team members to develop project expectations, roles, budgets and timelines. Triage and communicate project opportunities, concerns, or delays accurately to the Issue or Business Strategists for response and action. Liaise and facilitate strong relationships across the Community Strategies Business Unit (CSBU) to identify and remain informed of activities occurring within CSBU that align, support, or impact projects and outcomes. Schedule and book internal and external meetings; support meeting and event logistics (e.g., book venues, equipment, catering, meeting space and clean up). Request for agenda items, prepare agendas and meeting minutes, and distribute materials. Complete research and environmental scans related to emerging topics of interest. Monitor relevant news, events and activities in the field and locally, and effectively communicate sector analysis findings with interest holders. Monitor initiatives, activities, and roles held by The City that advance strategy actions and outcomes. Support records management procedures and the management of information, in coordination with the Business Records and Information Management (BRIM) Administrator.

Qualifications

A completed 2-year diploma in Business Administration or a related discipline with at least 3 years of project coordination experience. Previous experience coordinating events is required. Intermediate proficiency using Microsoft Office (Excel, SharePoint, and Teams) is required. Knowledge of the social service sector in Calgary will be considered an asset. You are highly adaptable and flexible and use a solutions-focused approach to support daily activities. Success in this role requires strong communication skills, demonstrated political acumen, and the ability to work effectively in a fast-paced team environment.

Note:

Applicants selected for an interview may be required to complete a written assignment.

Pre-employment Requirements

Successful applicants must provide proof of qualifications.

Workstyle:

This position may be eligible to work from home for at least part of the time as one of several flexible work options available to City employees. These arrangements depend on the operational requirements of the role, employee suitability, and are subject to change based on operational needs and corporate direction.


Union: CUPE Local 38
Business Unit: Community Strategies

Position Type: 1 Temporary (up to 18 months)
Location: 315 10 Avenue SE

Compensation: Pay Grade 7 $35.45 - 47.43 per hour
Days of Work: This position typically works a 5 day
work week, with 1 day off in each 3 week cycle.

Hours of work: Standard 35 hour work week

Audience: Internal/External
Apply By: July 16, 2025

Job ID #: 312325