Job Description

PROJECT COORDINATOR

Full-Time, Permanent Position

About Us

Service Plus Aquatics Inc. (SPA Inc.) is a leading commercial swimming pool and water feature design/build company established in 1989. We specialize in LEED design, restoration, repair, and facility management. Our success comes from a dynamic, growing team committed to innovation, training, and exceptional service.

The Role

Reporting to the Projects Department Manager, the Project Coordinator will play a key role in supporting the Mechanical, Construction & Fabrication Divisions. This role involves coordinating field teams, managing scheduling and documentation, handling procurement, and ensuring smooth communication between departments, vendors, and clients.

Key Responsibilities

Coordinate daily dispatching of project field teams and manage related administration (Sage Field Operations, ADP, etc.). Oversee daily project documentation: payroll records, End of Day Reports, Daily Field Reports, and filing. Manage procurement: purchasing disposables, rentals, equipment, and bulk materials; issuing purchase orders; and coordinating vendor/subcontractor bids. Maintain and update project schedules (weekly, bi-weekly, and quarterly) using MS Project and internal systems. Support project leaders with equipment/tool allocation, delivery logistics, and resource scheduling. Provide backup support to the purchasing teams across mechanical, controls, and fabrication. Assist with project tracking, contract administration, vendor communication, and internal reporting. Contribute to departmental meetings, prepare minutes, and ensure accurate record-keeping.

Qualifications

College Diploma/University Degree in a related field. Proficiency in MS Office (Word, Excel, Outlook); experience with MS Project is required. Familiarity with Sage 100 or Sage Field Operations is an asset. Ability to read AutoCAD drawings considered an asset. Strong written and verbal communication skills. Highly organized, detail-oriented, and able to manage multiple priorities. Team-oriented but able to work independently; reliable and adaptable under pressure.

Why Join SPA Inc.?

Established, progressive company with 35+ years of success. Dynamic and supportive team environment. Opportunity to grow your career in the commercial aquatic industry. * Commitment to inclusivity and accessibility in the workplace.