Job Description

Element Forensic Engineering's mission is to provide all encompassing industry leading services, innovative solutions, and collaborative support, at an exceptional value.

We are dedicated to:

Conduct ourselves with a commitment to social responsibility. Deliver high quality products with exemplary timelines. Be positive, helpful, and available. Lead, not compete.

Position Overview:

The

Project Coordinator plays a key role in supporting the technical team by organizing and coordinating our firm's current and future projects. Detail-oriented and highly organized, the individual in this role manages a range of administrative tasks while ensuring timely, accurate reporting that contributes to the overall success of each project.

Core Responsibilities:

Create, maintain, and monitor all project files, updating as needed throughout project lifecycle. Assign tasks to internal teams using project management software. Ensure deadlines are communicated to all appropriate team members and manage changes to timelines and team as needed throughout the project lifecycle. Timely and accurate documentation of project file updates. Provide support to the technical team as required. Coordinating and communicating with clients on project timeframes.

Secondary Responsibilities:

Providing administrative support within the departmental Coordination functions. Administrative support may include but not limited to:
-Follow-up with any internal and external groups for missing file information.

-Email and/or telephone communications to stay updated on project progress.

-Coordinating tasks for Element Consulting Services as required.

Company Representation:

Continuously monitor and assess departmental processes and procedures; identify areas for improvement and propose solutions to enhance efficiency within the division. Ensure compliance with industry standards and company expectations. Act as a liaison with internal and external clients, and contractors, on a regular basis. Embody and promote the values of Element, acting as a brand ambassador for the organization. Any other duties needed to help drive our Vision, fulfill our Mission, and abide by our Organization's Values.

Qualifications:

Education:

Degree or 2 year diploma in Business Administration, Office Administration, or a related area.

Experience:

2+ years office experience with previous experience in an administrative role.

Skills and Knowledge:

Proficient in Microsoft Office Suite (Word, Excel, Outlook); experience with project management software (Celoxis) and Zoom is an asset. Ability to handle confidential information with discretion. Self-disciplined to meet independent deadlines. Able to work well in a fast-paced office environment under pressure. Enjoy working as a team and willing to support other roles.

Communication Skills:

Exceptional verbal and written communication skills, with the ability to effectively communicate complex technical information to both internal and external stakeholders.

Work Location:

Office based in Burlington, Ontario.

Job Types: Full-time, Permanent

Pay: $55,000.00-$60,000.00 per year

Benefits:

Company events Dental care Discounted or free food On-site parking RRSP match Vision care
Ability to commute/relocate:

Burlington, ON L7L 6A4: reliably commute or plan to relocate before starting work (required)
Application question(s):

In your current or previous positions, do you have experience in an administrative role? Please explain. Are you proficient in Microsoft Office Suite (Word, Excel, Outlook)? Do you have experience with project management software, such as Celoxis and Zoom? Please explain.
Education:

Bachelor's Degree (preferred)
Experience:

Office: 2 years (required)
Location:

Burlington, ON L7L 6A4 (preferred)
Work Location: In person

Application deadline: 2025-09-24