Job Description

About the Calgary Stampede The Calgary Stampede is a not-for-profit community organization that preserves and promotes our western heritage, cultures, and community spirit with a vision to create a world-class, year-round gathering place for the community. Exemplifying the theme, We\'re Greatest Together., the Stampede is one of the most respected volunteer-based organizations in the world governed by a Board of Directors with over 2.500 passionate volunteers and 1.200 year-round employees. As an organization that exists for the benefit of the community, inclusion and equity are woven into our core values of western hospitality, pride of place, integrity, and commitment to the community. The world-class, year-round gathering place we have built for the community also welcomes visitors from around the world and those who are new to the local community. We know that blending diverse cultures with our long-standing traditions makes community spirit thrive. Please note: The closing date for this position is November 14, 2023 Position Summary We are looking for a proactive and responsible Project Coordinator to support our Agriculture Programs. This position is part of the Agriculture and Western Events Administration team and will be responsible for providing event coordination and administrative support to the management team, agriculture programming managers and volunteers on execution of year-round agriculture programs. The Project Coordinator works closely with the Programming Managers to prepare comprehensive action plans, including resources, timeframes, and budget management for a variety of programs. To succeed in this role, you should have excellent organizational and problem-solving skills, as well as formal writing skills. Please note: The closing date for this position is November 14, 2023 Responsibilities Responsibilities of this role include, but are not limited to:

• Assist with the coordination of program schedules, resources and associated
  communications.
• Liaise with Programming Managers to identify and coordinate program requirements such as exhibitor packages and floor plans.
• Support the creation and maintenance of comprehensive program plans,
  documentation and reports.
• Prepare for volunteer committee and staff meetings by organizing room bookings, catering, and meeting space set-up requests.
• Provide back-up administrative assistance such as reception duties and data entry as required.
• Support special projects and program initiatives as assigned.
• Support the Agriculture & Western Events department through office management, including, but not limited to, ordering office supplies, mail distribution, agenda creation, travel arrangements, taking meeting minutes, submitting expense reports and other tasks as requested.

Qualifications To be successful in this role, you should be proactive, deadline oriented, able to multi-task and communicate effectively. Ultimately, you should be able to identify and address the needs of the management team and the Agriculture Programming Managers. Additional qualifications we are looking for in a successful candidate include:

• Proven work experience as a project or programming coordinator.
• Related post-secondary degree or diploma in agriculture, business, communications, or event management.
• Ability to multi-task while maintaining strict deadlines.
• Excellent organizational skills with an ability to think proactively and prioritize work.
• Excellent problem solving and conflict resolution skills are essential.
• Concise and accurate business writing skills
• An understanding of accounting concepts
• Advanced computer skills. With a thorough understanding of Microsoft office Suite.
• Strong oral and written communication skills via phone, email, and in-person.
• Ability to analyze and merge information into clear and concise reports.

Benefits
The Calgary Stampede offers a unique and exciting work environment, an excellent total
compensation package and the opportunity for advancement and employee training. To Apply
Please click on the \xe2\x80\x9cApply Online\xe2\x80\x9d button below to submit your resume. All applicants are thanked in advance and advised that only those selected for interviews will be contacted.