Job Description

Norton Rose Fulbright Canada LLP is seeking a highly organized and detail-oriented Project & Operations Coordinator (POC) to provide strategic and administrative support to the Senior Leadership Team (SLT). This role is ideal for a professional who thrives in a fast-paced, high-performance environment and is adept at balancing project coordination with executive-level support. The POC will work closely with the Chief Administrative Officer and other members of the SLT (including the CIO, CMO, CPO, and CFO) to ensure the effective execution of firm-wide initiatives, operational priorities, and confidential projects. This role requires exceptional judgment, discretion, and the ability to manage multiple workstreams with precision.

You will be focusing on:

Provide comprehensive project and administrative support to the SLT, ensuring alignment with strategic objectives. Coordinate and track progress on cross-functional initiatives, including the development of project plans, timelines, and status reports. Prepare executive-level communications, presentations, and briefing materials; manage the bi-weekly SLT meeting agenda and follow-ups. Conduct research and compile data to support decision-making and strategic planning. Liaise with internal departments, other NRF regions, and external stakeholders to facilitate project execution and information flow. Support operational tasks such as insurance documentation, marketing initiatives, contract database management, and internal events (e.g., townhalls). Process invoices and manage vendor agreements in accordance with firm policies and procedures. Provide executive assistance to the SLT, including calendar management, travel coordination, and expense reporting. Maintain confidential records and ensure data integrity and compliance with firm standards.

What you bring to the role:

Bilingual (English/French) with flexibility to work across Eastern and Mountain time zones. Minimum 5 years of experience in a professional services or corporate environment, preferably within a law firm or legal department. Demonstrated ability to manage multiple priorities and projects with a high degree of accuracy and professionalism. Exceptional written and verbal communication skills, with the ability to draft clear and concise executive-level documents. Strong interpersonal skills and a collaborative, client-focused approach. High level of discretion and ability to handle sensitive and confidential information. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); familiarity with Power BI, iManage, Microsoft Teams, and basic accounting principles is an asset. Proactive, resourceful, and solutions-oriented with excellent organizational and time management skills. Ability to work independently and adapt to shifting priorities in a dynamic environment.

Why join our team:

Hybrid work environment Retirement savings plan with employer contribution Benefit premiums paid by the firm Telemedicine services Wellness matters: Flexible health and wellness allowance that covers much more than gym memberships! Training and development programs based on your interests and needs

Ready to join a proactive and modern firm that provides an exceptional career experience in an inclusive and collaborative environment? Come join us!

As part of a global legal practice, Norton Rose Fulbright Canada embrace a culture of excellence and client service, but always with a focus on flexibility, respect, diversity and openness. We strive to create an equitable, inclusive environment where everyone can bring their whole self to work and realize their career potential.


To find out more about how we integrate diversity, equity and inclusion in everything we do please click Diversity, equity and inclusion | Canada | Global law firm | Norton Rose Fulbright .


If you require any reasonable adjustments during the recruiting process, please inform us in the recruitment application. We will contact you to further discuss your need.


Please note that applicants who receive an employment offer may be required during their employment with Norton Rose Fulbright to provide proof of vaccinations recommended from time to time by government or public health authorities. Norton Rose Fulbright has a duty to accommodate those who are unable to get vaccinated due to protected grounds. For applicants who require an accommodation, please contact us to discuss further.

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