Job Description

About AWLP

Alexander Willowridge Industrial Services LP (AWLP) is a trusted industrial services and construction partner serving the Alberta Industrial Heartland since 1986. Operating primarily in Alberta's Industrial Heartland, AWLP supports major clients in the heavy industrial, petrochemical, oil & gas, and civil sectors. We are committed to Safety, Integrity, People, Quality, and Shared Success.

Position Overview

The Project Administrator provides essential administrative and document-control support to the project team. You will be responsible for organizing and maintaining project files, processing invoices and purchase orders, managing document flow, and ensuring all records meet company and regulatory requirements. You will assist with correspondence, meeting scheduling, data entry, and project reporting. Their focus is on accurate documentation, efficient information management, and supporting the operational needs of the project team through strong clerical and organizational skills.

Key Responsibilities

Project Documentation & Control

Document control (contracts, permits, drawings, revisions)

Field & Operations Support

Assist with mobilization packages and field documentation. Support daily reporting and data collection. Maintain organized project folders.

Administrative Support

Manage project emails, transmittals, filing systems. Filing, data entry, and maintaining project records. Support accounting (timesheets, billing backup etc.).

Billing & Cost Tracking

Support billing through accurate documentation. Processing invoices, purchase orders, expense tracking. Assist project reporting.

Safety & Compliance

Support safety document submissions.

Client & Stakeholder Communication

Assist with distributing project updates.

Soft Skills

Strong organization and attention to detail. Ability to multitask in fast-paced environments. Professional communication skills.

Qualifications

Certificate or diploma in business or administration. 2+ years administrative experience (industrial preferred). Strong MS Office skills.

Other Requirements

Driver's license preferred. Ability to visit sites as required. Flexibility during peak project periods.

AWLP Core Values

Safety First Integrity People-Driven Quality Commitment Shared Success
Job Type: Full-time

Benefits:

Dental care Extended health care RRSP match Vision care
Work Location: In person