Job Description

Project Administrator

Mazzei Electric started in Nanaimo, BC in 1994. We started as a small family-run company that focused on commercial service contracts. We now have a variety of multi-family residential, commercial, institutional, and light industrial projects across the province, complimented by our service departments that offer residential and commercial service and maintenance. We currently operate across Vancouver Island, throughout the Okanagan, and in Northern BC.

Why work here? You will be part of a growing team that is proud, dedicated, and still stays true to the family-run company feeling. When we ask our employees why they like working here, the #1 answer is always the people. Our team is knowledgeable, safety focused, and the comradery is second to none.

Mazzei Electric offers a competitive salary, extensive health and dental benefits that we pay the premiums for, RRSP matching, paid training and development, recognition programs, an annual apprentice scholarship, fun staff events, opportunities for advancement, and a safe and inclusive work environment. We also have a growing Employee Perks program that includes discounts on vehicle repair/parts, retail stores, and gym memberships.

We have won numerous awards including Victoria's #1 Best Electrician, Nanaimo's Best Electrical Contractor, VICA's Employer of the Year, BCCA Builder's Code Contractor of the Year, VICA's Safety Excellence Award, and have been named as one of Canada's Fastest Growing Companies.

We are currently looking for a Project Administrator to join our Nanaimo office. The Project Administrator provides essential administrative and clerical support to the project management and service teams and acts as the first point of contact at the office as the role will be based at the Reception desk. This role ensures that project documentation, customer communication, and office operations run efficiently and accurately. The ideal candidate is organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.

Responsibilities

Project Administration

Enter and maintain all project documentation in Jonas (contracts, change orders, purchase orders, Fries, submittals, drawings, etc.).

Track project progress, update files, and ensure documentation is complete and up to date.

Assist Project Managers with administrative tasks such as creating job folders, preparing correspondence, and compiling project closeout documents.

Coordinate with vendors and subcontractors for document collection and compliance tracking (for example, insurance certificates).

Service Department Support

Assist the service team with customer follow-ups.

Communicate with customers to confirm appointments, collect feedback, and ensure timely resolution of service requests.

Office Administration

Answer incoming calls, direct inquiries, and provide friendly, professional customer service.

Maintain and order office supplies, ensuring inventory levels are sufficient.

Support reception duties such as mail distribution and courier coordination.

General Support

Maintain organized digital and paper filing systems.

Provide administrative support to management, accounting, and safety teams as needed.

Contribute to continuous improvement of administrative processes and document control systems.

Other duties as required.

Qualifications

1-2 years of administrative experience, preferably in construction, electrical contracting, or a similar industry.

Experience using Jonas Construction Software (or similar ERP/project management systems).

Proficient with Microsoft Office (Outlook, Word, Excel, Teams).

Strong communication, organization, and time management skills.

Detail-oriented with the ability to handle confidential information responsibly.

Professional, positive attitude and a commitment to teamwork.

Diploma or certificate in administration an asset

Compensation for this role will be based on experience, from $50,000-60,000.00 annually, plus benefits, RRSP matching, training and development, and additional perks.

Apply today by responding to this ad. More information can also be found on our website www.mazzeielectric.com.

We look forward to hearing from you!

Job Type: Full-time

Pay: $50,000.00-$60,000.00 per year

Benefits:

Casual dress Company events Dental care Extended health care On-site parking Paid time off RRSP match Vision care
Work Location: In person