Job Description

We are currently seeking a

Project Administrator

to join our

Civil Sector

, working out of our

Kitchener or London

offices.

The

Project Administrator

provides in-system project support, including invoicing and collections support to numerous Project Managers within the Civil Sector. The Project Administrator collaborates with the Billing Clerks and Accounts Receivable Clerk to ensure timely issuance of project invoices and collection of invoices. Project Administrators also provide administrative support to certain Dynamics functions such as opportunity and project openings, scope changes, and general project maintenance in system.

MTE Consultants is a multidisciplinary engineering firm that has been shaping Ontario since 1985 with offices in Kitchener, Burlington, Toronto, London and Stratford. Our services include civil and structural engineering, building and environmental science, and land surveying.

As a 100% employee-owned company, our growth is driven by our commitment to client satisfaction and shared accountability. We collaborate with clients to enhance the communities where our friends, families, and neighbours live and work.

Why MTE?

100% Employee-Owned firm with shareholder opportunities Competitive compensation, benefits, RRSP matching, Wellness Spending Account, and performance bonuses Training and professional development opportunities Reimbursement for annual professional memberships Flexible work environment and work-life balance Collaborative culture The opportunity to participate in various Social Committee events and community focused initiatives

Responsibilities

Complete opportunity openings and project openings, including WBS set up in Dynamics Complete scope changes as required in Dynamics Manage projects in Dynamics including phase management Prepare project invoicing instructions on behalf of Project Managers and work with Billing Clerks to finalize the invoice for the Project Manager's approval Monitor WIP and AR aging and review with Project Managers monthly, all in accordance with MTE's Billing Cycle procedure Follow up on outstanding invoices Liaise regularly with Accounting staff, including Billing Clerks, Accounts Payable, and Accounts Receivable Other related duties, as assigned

Qualifications

Post secondary education in engineering, finance, or project management 0-5 years' experience in a similar role (including co-op experience) Demonstrated experience in an engineering consulting environment is preferred Understanding of and experience working with project proposals, contracts, and budgeting Strong communication skills Ability to work as part of a team and work well independently Familiarity with accounting principles and concepts Advanced knowledge of MS Office software including Word and Excel Experience with ERP systems, such as Dynamics Excellent attention to detail Strong organizational skills
We thank all applicants; however, only those selected for an interview will be contacted. No Agencies, please.

MTE Consultants will accommodate the needs of qualified applicants under AODA legislation in all parts of the hiring process. Should accommodation be required, please notify our Human Resources department.

This posting is intended to fill an existing vacancy within the organization.

Human Resources

520 Bingemans Centre Drive

Kitchener, ON N2B 3X9

careers@mte85.com

Job Types: Full-time, Permanent

Pay: $26.75-$33.00 per hour

Expected hours: 37.5 per week

Benefits:

Casual dress Company events Dental care Disability insurance Employee assistance program Employee stock purchase plan Extended health care Life insurance Mileage reimbursement On-site parking Paid time off RRSP match Tuition reimbursement Vision care Wellness program
Education:

DCS / DEC (required)
Experience:

Microsoft Dynamics: 1 year (preferred)
Work Location: In person