Job Description

Position Summary

We are seeking a highly organized and detail-oriented

Project & Administrative Coordinator

to support our team across multiple clients and initiatives. This role reports to the CEO and involves project coordination and tracking, document management, and administrative support for a team of 10-12 people working across 5-10 active projects.

The successful candidate will thrive in a fast-paced, multi-project environment and demonstrate initiative, precision, and strong communication skills.

Location:

Yellowknife (or Iqaluit) hybrid of in-person and work from home available. Remote work will be considered at a reduced salary, see job description for details.

Position Type:

Full-Time Term (35 hours per week, flexible scheduling)

Start Date:

Immediate, but no later than September 1, 2025

Term End Date:

April 30, 2026

Other Benefits:

Paid vacation, paid sick leave, flexible scheduling, hybrid work, technology allowance.

Please note, we are not able to offer relocation assistance, housing, or job sponsorship for this role. To apply, you will need to already be living in Canada and be legally eligible to work here.

About Us

Triage Metrix Associates LP is a small consultancy firm based in Yellowknife with a primary focus on providing health economics, policy, and operations expertise. We also work across other areas including education, justice, and community services. In addition to policy and program work, we specialize in data analytics, modeling, and forecasting, and operate customizable software platforms for clients across multiple sectors. Most of our projects are located in the Northwest Territories and Nunavut where we collaborate closely with governments, Indigenous organizations, and community partners. We take on work that we find interesting and where we truly believe we can have an impact.

Location

This position is based in Yellowknife. Candidates located in Iqaluit may also be considered. The majority of work can be performed from home but some in-person work is an expectation of the position.

Remote Work

It is our strong preference for the employee to be based in Yellowknife or Iqaluit to allow hands-on project and administrative support. Remote work from other parts of Canada may be an option, however, compensation will be reduced accordingly. Remote employees may be required to travel to Yellowknife up to once per month, and travel time will not be compensated.

Hours of Work

This position is 35 hours per week. Flexible working hours are available, provided they align with the operational needs of the team and project deadlines. Core collaboration hours may be established to support coordination across time zones and ensure availability for meetings and team communication.

Key Responsibilities

1. Project Administration

Build and track project tasks, timelines, milestones, and deliverables using project planning tools. Track project time and expenditures and enter data into project and accounting software. Prepare project updates, summaries, and client-facing materials. Schedule and support internal and external meetings, including agendas, minutes, and follow-up tracking. Liaise with team members, subcontractors, and clients to coordinate activities and maintain workflow. Monitor progress and flag risks or administrative delays to project leads and track and monitor in the risk register. Present project updates to internal and external teams.

2. Document Management

Organize, collate, categorize, and catalogue reports, research articles, and other reference materials. Maintain a well-structured digital filing system. Format, proofread, and edit reports, research summaries, and other deliverables for clarity and consistency. Apply standardized templates and formatting across internal and external documents.

3. Administrative Support

Provide administrative support to the CEO and project teams. At all times maintain confidentiality and manage sensitive information. Coordinate calendars, manage shared inboxes, and organize meetings and travel logistics. Attend in-person meetings with clients or partners as required. Support in-person operational needs, such as in-town errands, setting up meeting spaces, organizing and tidying the office spaces, and performing light cleaning as needed. Enter and verify data in accounting and time-tracking systems (timesheets, expenses, invoices). Assist with invoicing processes and basic financial documentation. Prepare internal correspondence and finalize administrative documents. Coordinate travel bookings and logistics for project teams. Assist with formatting and submission of proposals or funding applications. Other related duties as required.

Qualifications

2-3 years of experience in project coordination, administration, or a similar role, preferably in healthcare, health policy, or research consulting. Bachelor's degree in Business Administration, Communications, Health Sciences, Public Policy, or a related field is preferred. Experience in using project management software to implement waterfall and Kanban methodologies. Excellent written and verbal communication skills in English (native-level fluency or equivalent is required). Strong organizational and time management skills, with attention to detail. Proficiency in Google Workspace (Docs, Sheets, Slides, Forms) and Microsoft Office Suite. Ability to work independently and collaboratively in a hybrid or remote environment. For candidates outside of Yellowknife: Ability to travel within Canada for monthly on-site work.

Additional Assets

Training or certification in project management. Experience working in health policy, Indigenous health, or health data analytics. Familiarity with Canadian health systems or health research terminology. Fluency in Inuktitut or French. Knowledge of government and Indigenous governance structures in Northern Canada and work experience in northern or Indigenous communities. Experience in software tools we use: Projectmanager.com, Wave Accounting, Paperpile, LucidChart, Fathom, Loom, Canva, SQL, RStudio.

To Apply: Please Read Carefully

Please submit your cover letter and current CV together as a single PDF file. Your cover letter (maximum 1 page) should briefly outline how you meet the qualifications for this role and state your current place of residence. Your CV must be no longer than 3 pages. Name your file in the format: lastname_firstname.pdf.Candidates who do not follow these instructions will be rejected without notification.

Job Types: Full-time, Fixed term contract
Contract length: 8 months

Pay: $33.00-$41.00 per hour

Expected hours: 35 per week

Benefits:

Flexible schedule Paid time off Work from home
Application question(s):

Do you have real-world experience using project management software (this means you have used it to manage a work project from start to finish) or have completed formal training on a specific project management software platform?
Education:

Bachelor's Degree (preferred)
Experience:

Administrative and/or Project Management: 2 years (preferred)
Location:

Yellowknife, NT (preferred)
Work Location: Hybrid remote in Yellowknife, NT