Job Description

Project Administrative Assistant

The Organization:

RTR Terra Contracting Ltd is a full-service excavation contractor that provides a multitude of services of various sizes in and around Vancouver and the Lower Mainland. Terra was formed over 10 years ago by a group of exceptional and knowledgeable construction and operation managers that have over 25 years of experience.

We are currently looking to build upon our experienced, growth-orientated, and dedicated list of employees through our Project Administrative Assistant opportunity.

Terra lives by our purpose of providing peace of mind to our employees and our customers through safe, professional, and exceptional services. Being COR certified, we pride ourselves in having a culture dedicated to the safety and well-being of all our employees. We believe that our success can be attributed to having experienced, dedicated, professional, and growth-driven employees. We are excited to build on our current base of employees with this opportunity.

The Opportunity:

Terra's Project Administrative Assistant is organized, detail-orientated, has construction knowledge, and has excellent communication skills. Terra's ideal Project Administrative Assistant has a willingness to work in the office implementing and executing an organizational system for paperwork, tickets, invoices, project filings, while having a keen sense of numeral accuracy. Terra's Project Administrative Assistant is competent, helpful, reliable, and a team player. If selected to join us, you would be reporting to Terra's Accounting Manager.

A day in the life of a Project Administrative Assistant - roles and responsibilities:

Carries out a wide array of administrative tasks on various projects under the direction of the team

Manages digital and hard copy filing for projects

Match AP/AR records and ensure monthly accounting deadlines are met

Reconciles the information between Terra's online-based construction software, HeavyJob (HCSS) against the Accounting System, Sage50

Monitor and update credit card expenses

Review and organize physical ticket and invoice folders

Assists with verifying invoices by helping accounting with coding and approvals

Traffic Management Plans / BC 1 Call / project startup tasks

Reconciling billing against Change Documents / Extra Work Order packages, tracking outstanding Change Orders / Change Documents /Extra Work Orders

Excel data entry

Other tasks and duties as and when required

Qualifications - what you bring to the organization:

You have previous administrative and/or basic accounting experience

You have above-average knowledge of the construction industry and/or come with a construction background

You have excellent organizational skills that is matched with attention to detail

You have above-average computer skills and are comfortable using Microsoft Office and constructions software

You are committed to being reliable and dedicated

You are good with numbers

Our "must haves" that make you great

You are organized and can adapt to differing administrative systems

You enjoy working with others as part of a team but can be relied upon for independent work

You are organized and proficient in gathering, collecting and organizing wide-varieties of information

You are flexible, reliable and value stability

You live locally in Vancouver and the Lower Mainland

We offer:

Casual Dress Code Paid time off / Vacation RRSP matching Benefits package including medical, dental and disability Company events

NOTE: Only those applicants under consideration will be contacted. Please accept our utmost appreciation for your interest. We are an Equal Employment Opportunity employer. Employment decisions are based on merit and business needs, and not on race, color, creed, age, sex, gender, sexual orientation, national origin, religion, marital status, medical condition, physical or mental disability, military service, pregnancy, childbirth and related medical conditions or any other classification protected by federal, provincial and local laws and ordinances. Reasonable accommodation is available for qualified individuals with disabilities, upon request. This Equal Employment Opportunity policy applies to all practices relating to recruitment and hiring, compensation, benefits, discipline, transfer, termination and all other terms and conditions of employment. While management is primarily responsible for seeing that w equal employment opportunity policies are implemented, you share in the responsibility for assuring that, by your?personal actions, the policies are effective.

Job Type: Full-time

Pay: $21.15 per hour

Benefits:

Company events Disability insurance Extended health care RRSP match
Experience:

Administrative: 1 year (preferred) Construction: 1 year (preferred)
Work Location: In person