Job Description

About LRI Engineering



Established in 1986, LRI Engineering is a Canadian engineering firm specializing in Fire Protection Engineering, Building and Fire Code Consulting, and Fire Safety & Emergency Planning Services. As part of CEP Forensic Inc., LRI Engineering is committed to delivering innovative solutions to meet the unique needs of our clients. Learn more about us at www.lrifire.com and www.cep-experts.ca.



We are seeking an experienced Project Administration; Team Lead to join our growing team at our Toronto office. This role is integral in successful project deliveries and client satisfaction. The position entails hands-on tasks as well as people management responsibilities. The ideal candidate brings a proactive mindset, strong team leadership, and the ability to work collaboratively in a fast-paced, technical environment.



Essential Job Functions



Lead the project administration function to support multidisciplinary technical teams. Manage a small team of project administrators and ensure consistent support to the business. Lead continuous improvement initiatives in project administration processes, including the development of templates, workflows, and documentation standards. Mentor junior team members in project administration best practices and tools. Proactively coordinate cross-functional project activities, ensuring alignment between technical staff, clients and business goals. Set up projects by preparing price quotes, service details, and proposals in Salesforce. Communicate effectively with clients and team members to gather and manage information, track progress, and address project needs. Maintain accurate and up-to-date client information in Salesforce. Track and report project milestones, including activation, updates, and closure. Review and format documents for accuracy, consistency, and professionalism before client delivery. Serve as a strategic partner to project leaders, ensuring that documentation, scheduling, and communications support timely, high-quality project execution. Oversee project workflows from start to finish, ensuring deliverables are accurate and professionally presented. Act as a liaison between clients and internal teams, clarifying requirements and aligning expectations. Monitor project timelines, following up with clients and colleagues to ensure timely and accurate deliverables. Identify opportunities for process improvement and recommend adjustments to enhance efficiency.

Position Requirements



Education

A University Degree in Business Administration or a related field is required. PMP certification is considered an asset.

Experience



5-10 years of progressive experience in project administration including at least 3 years in a leadership role. Experience in developing work procedures and processes in compliance with ISO 9001 certification including document control. Advanced proficiency with Office 365, Salesforce, and PC environments. Proven experience managing complex project workflows, supporting proposals and improving administrative processes across multiple teams. Strong ability to create, edit, and modify documents, reports, presentations, and training materials.

Key Skills



Strong critical thinking and problem-solving abilities with attention to detail. Ability to anticipate project needs and proactively identify risks. Strong team management, interpersonal skills, able to build positive and collaborative relationships with individuals across the organization. Excellent written communication skills, with the ability to clearly articulate ideas and information. Ability to manage multiple tasks efficiently and adapt to evolving project demands. Proficiency in Microsoft Office Suite, particularly Word, Excel, and PowerPoint.

What to Expect



Flexible work schedule, a hybrid work arrangement. Fun and supportive work environment. Opportunity for professional growth. Competitive benefits package including health, dental, vision, massage therapy, mental wellbeing, employee and family assistance programs, virtual health consulting, fitness and home office allowance, flex days, holiday paid days, employee events and fun activities, a competitive compensation with performance bonuses. A chance to work with some seriously awesome people.

If you're eager to contribute to meaningful projects and support our growing team at LRI Engineering, we'd be delighted to connect with you.