Job Description

####

Closes: August 5, 2025

This position is covered by United Steelworkers "All Employee" Bargaining Unit


Department Office of the Principal
Terms

Position Title:

Programs Lead, Academic and Community Engagement

Position #:

57

Supervisor

Office of the Principal; dotted line to Director of Residences and Student Operations

Hours:

35 hours per week, in person (flexible schedule required; some evenings and weekends may be required with seasonal periods that involve longer working hours). This is an in-person position.

Compensation:

$76,130.60 - $79,606.80 per annum ($41.83 - $43.74 per hour)

Pay Band:

USW13

Terms:

Full-time permanent position (in-person)

Posting Date:

July 21, 2025

Closing Date:

August 5, 2025

Apply to:

hr.stmikes@utoronto.ca

Attention: Human Resources

(please include your full name and position title in subject line of email when submitting resume and cover letter). Informal inquiries: irene.morra@utoronto.ca

ABOUT ST. MICHAEL'S COLLEGE

The University of St. Michael's College boasts a diverse and vibrant community of over 5,400 undergraduate students registered within the Faculty of Arts and Science at the world-renowned University of Toronto.



The College is home to students enrolled across a full range of the undergraduate courses and programs offered in the Faculty of Arts and Science. It also sponsors four acclaimed interdisciplinary programs (Book & Media Studies, Celtic Studies, Christianity and Culture, Medieval Studies) and numerous first-year courses. These courses and programs are open to all students in the Faculty of Arts and Science and are grounded in the interdisciplinary strengths, intellectual history, and special collections and resources housed within the College.



St. Michael's is home to one of the busiest and most popular libraries on the St. George campus; to an acclaimed art collection; to a Print Studio featuring a variety of working historic printing presses; to an Academic Success Centre housing dedicated supports in writing, research, and learning strategy; and to a dynamic community of student groups and clubs. It is also home to a recognized community of supportive faculty, fellows, and librarians who teach across various subjects at U of T and who participate actively in the provision of mentorship, research, and co-curricular opportunities for undergraduates.



Located in the downtown core only steps away from the Royal Ontario Museum, Queen's Park, and the two main subway lines, St. Michael's offers a "home away from home" to commuter and resident students alike. The College is well known for its beautiful historic grounds and peaceful campus setting. Home to a variety of residence buildings that range from historic old houses to more modern constructions, it provides a unique residence experience for over 650 undergraduate students. It also provides the atmosphere of a friendly and characterful neighbourhood to all students across a variety of spaces that include a library late-night cafe, a Wellness Studio, numerous green spaces, and a basketball court.



Committed to supporting and empowering students in all aspects of their university experience, St. Michael's continues to build upon its informing strengths in teaching and scholarly excellence, academic support, interdisciplinary exploration, and the provision of a close-knit community that recognizes the uniqueness of every student's journey. It thrives on the energy and engagement of a student community encouraged to explore, discover, and apply their learning, ambition, and curiosity to an active engagement with the wider community. Never complacent in this commitment to the student experience and ever-responsive to the enlivening potential of challenge and initiative, St. Michael's is currently embarking upon a renewed investment in key areas of student support.

POSITION SUMMARY

St. Michael's College is seeking an experienced, dedicated, and collaborative individual to help to strategize and subsequently lead on the coordination and implementation of co-curricular student programming. Experience in researching, developing, and facilitating off-campus social outreach opportunities is considered a particular asset.



The student-facing ethos of St. Michael's College is defined by many units working together to ensure a seamless relationship between classroom learning, intentional and varied co-curricular programming supportive of academic curiosity and personal exploration, and the provision of outward-facing opportunities for a large and diverse body of students. Energetic, enthusiastic, and collaborative, the successful candidate will possess an instinctive appreciation for and commitment to this collaborative investment in the holistic university experience.



Under the direction of the Office of the Principal and working in close partnership with the current Programs Lead, Academic and Community Engagement, the successful candidate will help to help to facilitate the collaborative planning, marketing, and implementation of key student-facing events and initiatives devised by the cross-unit SMC Student Programming Committee. These activities might include, but are not limited to, events to celebrate student success and achievement; events featuring visiting speakers and/or cultural figures; the undergraduate research colloquium; projects initiated by the Manager, Student Wellness; events to promote awareness of College programs and resources; the cross-unit Christmas market; events to promote student awareness of career and graduate school options; alumni mentorship opportunities; social events designed to facilitate a sense of community that embraces a diversity of cultures, lived experiences, and expectations; student opportunities for off-campus social outreach and community engagement experience.



Under the dotted-line supervision of the Director of Residence and Student Operations, the Programs Leads also act as key staff contacts for officially recognized student societies and student groups, offering high-level advisory support and guidance, ensuring appropriate institutional oversight of financial management and process, and, where appropriate, contributing to the mentorship and training of students in co-curricular roles.



As a key member of the Orientation Steering Committee, the successful candidate will assist in the management of the Orientation budget, the hiring and management of student Orientation leaders and volunteers, and the strategic planning and execution of Orientation programming to a large and diverse cohort of incoming students.



They will also work closely with counterparts across the St. George University of Toronto campus to ensure student awareness of and engagement with both the unique experiences and resources afforded by St. Michael's College and with the supports, resources, and opportunities available within the University of Toronto.

DUTIES (as one of two Programs Leads) INCLUDE

Programming and Outreach

+ Oversee the collaborative planning, marketing, and implementation of key student-facing events initiated by the SMC Student Programming Committee.
+ Work closely with leading stakeholders (in the College, at UofT, in the community) to develop and strengthen social/community outreach programming and opportunities for students.
+ Engage with the Centre for Community Partnerships and other community organizations in providing volunteer and service-learning/leadership-development projects for students.
+ Develop systems for continuous improvement through student feedback and data analysis with College stakeholders.
+ Develop strategies to maximize outreach and intentional programming for a diverse body of students.

Orientation (under the direction of the Orientation Steering Committee)

+ Ensure alignment between Orientation initiatives and institutional priorities through appropriate liaison, planning, and strategic collaboration with USMC offices and stakeholders (especially the Principal's Office, John M. Kelly Library, and the Registrar's Office)
+ Manage and oversee the effective planning, review and administration of the Orientation budget.
+ Monitor the day-to-day execution of Orientation Week with a special focus on inter- and intra- office cooperation and collaboration (e.g. food services, facilities, catering, communications, housekeeping, residence life, conferences services), student safety, and protection of the College from reputational harm.

Oversight of Student Groups, Societies, and Operations

+ Provide institutional oversight of the financial and hiring management practices of student societies (including SMCSU); ensure overall institutional oversight and provide guidance and advice to recognized student societies and clubs.
+ Develop and maintain documentation and policies about budget management and fiscal responsibility and educate student groups on their use.
+ Ensure effective education of student groups about regulations/policies for the planning and execution of events and, where, necessary, ensure appropriate supervision.
+ Liaise with student bodies and representatives to assist in defining and identifying projects for possible funding by the Student Improvement Fund. Work to ensure maximum overall student engagement in consultation process, including effective collaboration with SMC departments. Assist in the assessment of the feasibility of projects and in the communication of these proposals to senior management.
+ Serve as one of the SMC staff who is qualified to deliver SafeTalk suicide alertness training to student leaders.
+ Ensure appropriate management of expenses and collaboration between offices in the case of room damages, equipment repairs, etc., as a consequence of student-facing events or activities.
+ Oversee management of designated student facilities and room bookings (e.g. Wellness Studio, Student Boardroom, lockers, etc.).

QUALIFICATIONS

Bachelor's degree. Graduate degree preferred.



First Aid and SafeTalk training.

EXPERIENCE

+ Demonstrated experience in collaborative planning and successful implementation of events and/or co-curricular activities.
+ Minimum two years' work experience (post-graduation) in student advising, student support, advising student groups/organizations, and/or working in a related context within a university environment.
+ Previous experience in collaborating or working with community-facing organizations (including social outreach and not-for-profit) preferred.
+ Experience with supporting students in distress and knowledge of risk management procedures.

- Experience in the implementation of standards, processes, and procedures.
- Experience in filing and managing expenses.
- Experience in stakeholder relationship management, including maintaining positive relationships with students, staff, and external partners.
+ Knowledge of equity, diversity, and inclusion principles and practices in a higher education setting.
+ Knowledge of various offices and resources available for student referral at the university.
+ Experience in management of confidential information.

SKILLS

+ Excellent communication skills in English, both written and verbal.
+ Strong project and operational management skills, with the ability to set priorities and achieve short- and long-term goals; to meet deadlines; and to manage a competing set of priorities with equanimity and efficiency.
+ Ability to make and communicate informed operational decisions.
+ Strong interpersonal and collaborative skills, with the ability to take direction and to build rapport across departments and stakeholder interests.

- Organizational and time management skills, capable of managing multiple priorities and deadlines simultaneously.
+ Strong technical proficiency in Microsoft Office Suite and other reporting tools.
+ Knowledge of and ability to act immediately according to crisis management and emergency response procedures.
+ Tact, sensitivity, initiative, flexibility, enthusiasm, ability to work independently.

- Proficiency in equity, diversity, and inclusion initiatives and strategies.
+ Ability to deliver training for students.
+ Skills in marketing and social media promotions an asset.
+ Ability to edit and add content in WordPress.

We thank all applicants for their interest. Only those considered for an interview will be contacted.


The University of St. Michael's College is strongly committed to diversity within its community and especially welcomes applications from racialized persons/persons of colour, women, Indigenous/Aboriginal people of North America, persons with disabilities, LGBTQ persons, and others who may contribute to further diversification of ideas. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.


If you require accessibility accommodation, please contact Human Resources at 416.926.7101 or

hr.stmikes@utoronto.ca

.