Job Description

Job Posting
Halifax Regional Municipality is inviting applications for the permanent, full-time position of Program Manager in the Office of Major Projects.
Halifax Regional Municipality (HRM) is committed to reflecting the community it serves and recognizing Diversity and Inclusion as one of the Municipality's core values. We have an Employment Equity Policy and we welcome applications from African Nova Scotians and Other Racially Visible Persons, Women in occupations or positions where they are underrepresented in the workforce, Indigenous/Aboriginal People, Persons with Disabilities and 2SLGBTQ+ Persons. Applicants are encouraged to self-identify on their electronic application.
Under the direction of the Assistant Program Director or Program Director, Office of Major Projects the Program/Project Manager, MPO is responsible for the delivery of the programs/projects within the Major Projects Office.
The Program Manager, MPO helps to develop detailed plans that outline the scope, deliverables, objectives, timelines and resource requirements. They will lead various project executions to completion, monitor project progress, track milestones and identify risks ensuring they are delivered on time, within budget, and to high quality standards. The Program/Project Managers will lead cross-functional teams, drive continuous improvement and innovation throughout the program/projects and will also act as the main point of contact for project stakeholders as they work to provide updates and gather feedback.
DUTIES AND RESPONSIBILITIES:

• Delivers and manages large and complex program/project management through design and construction of multi-million-dollar concurrent complex municipal transportation Capital Projects and programs ensuring that all governing regulations and guidelines are adhered to.
• Manages program/project budgets, schedules, communications, quality, and risks.
• Coordinates contract negotiations. Evaluates solicitations with procurement, requests for proposals for preliminary, detail design, construction services; and tenders for rehabilitation of existing or construction of new municipal infrastructure; including development of solicitation, advertisement, coordination of award, financial management, managing progress of consultant, and reviews reports and designs.
• Engage key stakeholders, including clients, partners, regulatory bodies and community members ensuring effective communication and collaboration.
• Monitors program/project budgets, reporting on the status of projects including cost, timing, and staffing, ensuring financial efficiency and adherence to budget.
• Conducts financial forecasting and reporting, identifying potential risks and mitigation strategies.
• Anticipates changes (scope, drawings, trades, staff, material, etc.) and leads respective change management initiatives, including negotiating and assessing cost and schedule impact. Assist with preparation of claims defence.
• Reports to senior leadership on all issues relating to the project on a regular basis
• Maintains transparent and effective communication, addressing concerns and managing expectations. Communicates changes effectively to all stakeholders and provide necessary support.
• Integrates vendor and contractor tasks into the project plan and tracking and reviewing vendor and contractor, ensuring timely delivery and quality of services.
• Develops, updates and manages with Assistant Program Director, MPO and Program Director, MPO the risk register.
• Identifies/resolves obstacles to completing project on time and to budget.
• Participates in the creation of policies and procedures relevant to the operations of the department.
• Ensure programs/projects comply with relevant regulations, standards, and best practices. Maintains accurate documentation and reporting for audit and compliance purposes.
• Promotes innovation and adoption of new technologies and methodologies to enhance program/project outcomes.
• Participates in post-program reviews, identifying lessons learned and areas for improvement.
• Collaborates with Field Staff to ensure clear direction, safety and site management
• Fosters a collaborative environment, encouraging team engagement and professional development.

QUALIFICATIONS:
Education & Experience

• Technology diploma or undergraduate degree in, engineering, architecture, project management, planning, or a related field.
• Minimum of 8 years of progressively responsible experience in Project Management with at least 5 of those years managing major complex program/projects in construction or transportation (or equivalent) at all stages of development and execution for projects in excess of $100 million.
• PMP (Project Management Professional) certification is considered an asset.
• Experience and knowledge within the areas of strategic planning and budget control.
• Experience managing complex, multi-stakeholder programs/projects, with focus on results and timelines.
• Experience in risk management with a focus on transportation infrastructure design and construction.
• Experience procuring and managing contracted services.
• Experience in a Municipal environment would be considered an asset.

Technical / Job Specific Knowledge and Abilities:

• Through knowledge of all aspects of construction; industry practices, budgeting, scheduling, and regulatory compliance.
• Knowledge of budgeting, program/project forecasting, and full life cycle costing
• Knowledge of program/project management principles and quality control processes applicable to large scale programs/projects.
• Strong knowledge of program/project management quality assurance processes including monitoring and evaluation strategies.
• Excellent communication and interpersonal skills including the ability to communicate with a wide range of internal clients and business units, consultants, funding partners, utilities, AHJ's regulatory and government agencies.
• Demonstrated facilitation, collaboration, consulting and consensus-building skills.
• Demonstrated understanding of the need for high degree of confidentiality and discretion.
• Ability to deal effectively with a wide range of stakeholders including business and utility commissions, partnerships, developers, special interest groups, agencies, institutions, universities, businesses and the public.
• Knowledge of transportation planning and engineering principles is considered an asset.
• Advanced presentation skills; must be capable of producing and delivering professional quality reports and presentations.
• Proficient with software applications including Microsoft Office Suite, Primavera P6, AutoCAD, Blue Beam, etc.

An equivalent combination of education and experience may be considered. Applicants relying on education and experience equivalencies must clearly demonstrate such equivalencies in their application.
Security Clearance Requirements: Applicants may be required to complete an employment security screening check.
Please note: Testing may be conducted as a component of the selection process to assess technical and job specific knowledge. Candidates who are selected for testing, may be tested in a group setting, scheduled at the employer's discretion.
COMPETENCIES: Valuing Diversity, Analytical Thinking, Communications, Value & Ethics, Decision Making, Networking/Relationship building, Organizing & Planning, Organizational Awareness, Developing Others
WORK STATUS: Permanent, full-time.
HOURS OF WORK: Monday-Friday, 8:30am - 4:30pm, 35 hours per week. Flex options to work outside of these hours and hybrid may be available.
SALARY: MPO2, Non-Union $108,000 - $132,000. Salary will be commensurate with education and years of applicable experience. Salary will be determined based on relevant experience and qualifications related to the specified pay band and job. Placement above the midpoint of the pay band is typically reserved for candidates who significantly exceed the minimum qualifications, such as those with exceptional experience, specialized skills, or demonstrated achievements relevant to the role. This ensures fair and consistent compensation practices across the organization.
WORK LOCATION: 5251 Duke Street, Duke Tower, Halifax. Work location can be changed according to operational requirements.
CLOSING DATE: Applicants will be received up to 11:59 pm on Thursday, October 14, 2025.
Please note: We thank all applicants for their interest in this position. Only those applicants selected for interview/testing will be contacted.
To ensure a fair and equitable hiring process, candidates are expected to complete all parts of the recruitment process, including assessments, assignments, and interviews independently and without the use of artificial intelligence (AI) tools or other forms of external assistance. The use of AI to complete any component of the hiring process is not permitted and may result in disqualification from consideration.
During the recruitment process, applicants have the right to request an accommodation. Applicants invited to participate in an assessment process (such as interview or testing) and who require an accommodation, should discuss their needs with the Talent Acquisition Advisor when invited to the assessment process. For more information on our accommodation process please click on the link;
(position # 78640579)

Skills Required