Job Description

Business OperationsHybrid Remote, Whitby, Ontario Moncton, New Brunswick Ontario, Canada CanadaDescriptionStarting base salary US $51,000 - $71,000CAD $55,500 - $75,500*Plus Bonus, Equity & Benefits

• Pay transparency

Our salary ranges are determined by role, level, and location. The range displayed on our job posting reflects the minimum and typical maximum target for new hire salaries for the position, it does not reflect the maximum salary for the role over time. Within the range, individual pay is determined by job-related skills and experience demonstrated during the interview process.What you will be doing:The Program Manager is the primary day to day client-facing role dedicated to delivering the highest level of client satisfaction by focusing on smooth operational activities and overall program success. With a focus on proactive management of service level agreements (SLAs), relationship building and inspires internal teams to deliver exceptional support. By upholding high operational standards and providing data and industry insights the Program Manager ensures that clients receive the highest quality of service and high performing programs.Responsibilities:

• Operational Management:

• Create and track operational requests through to resolution.
• Oversee program intake processes for new and existing clients.
• Manage technology requests, including technical services and application support.
• Deliver regular operational reporting (ad-hoc, automated, and dashboarding).

• Client health dashboarding.
• Hold/Decline statistics dashboard.
• Operations performance review.
• Executive business review
• Monitor program metrics and performance with analysis
• Handle marketing requests and provide VIP/client support, including training and follow-up.
• Ensure comprehensive customer care through training and operational reporting.
• Support implementations, including training and follow-up.
• Manage risk and compliance tasks, ensuring all processes are followed.
• Collaboration:

• Participate in client integrations, including data feeds, APIs, and SFTP sites.
• Collaborate with internal teams to champion client programs and advocate for client enhancement requests.
• Maintain weekly or bi-weekly meetings with internal teams and monthly meetings with Account Managers.
• Collaborate with Account Manager team on potential growth opportunities
• Support the Customer Care team with training and collaboration, maintaining a regular training cadence.
• Collaborate with sales for support and reporting on client needs.
• Client Engagement:

• Develop and maintain regular operational touchpoints with clients to deliver key performance metrics.
• Schedule and conduct program performance reviews quarterly or semi-annually as per client requirements.
• Maintain knowledge of current industry trends by collaborating with other internal teams and provide clients with industry best practices.
• Advise clients on major process changes and the associated benefits and how to best leverage the 360 technology.
• Training and Documentation:

• Develop, implement, and maintain internal and external training materials and user guides.
• Manage handoff documentation and maintain business requirement documentation and SOWs.
• Maintain internal client SharePoint folders and internal Confluence pages.
• Data Analysis and Reporting:
• Track lessons learned throughout programs and provide relevant reporting to stakeholders, including providing supporting data analysis for Executive Business Reviews
• Analyze and recommend changes based on lessons learned for future programs.
• Maintain a weekly operational reporting dashboard focused on key health metrics.
• Monitor SLAs and review operational reports to proactively address client issues.
• Highlight program trends and areas for improvement, presenting findings to client stakeholders.
• Conduct end-of-program summary reporting and review program for improvement recommendations.
• Escalation Management:

• Provide operational oversight for client escalations and necessary data.
• Collaborate with internal teams on operational data for escalations.
• Implement root cause analyses for major escalations, leading resolutions and communicating with stakeholders regularly.

What you'll bring:

• 3-5 years of experience in account management and/or operational roles.
• Excellent client service skills and a professional demeanor.
• Strong project management, consulting, risk management, and issue resolution skills.
• Proficient conflict management abilities.
• Strong written and verbal communication skills.
• Excellent presentation skills, comfortable with data analysis and presentations to senior client and external stakeholders.
• Strong project leadership skills with an ability to train and coach effectively.
• Familiarity with ticket management systems.
• Ability to work independently and collaboratively in a fast-paced environment.

Why 360?Here at 360insights you will be a part of a fast-paced global technology company that is innovating and leading in the channel incentives and insights industry. You will be helping us to deliver great solutions for some of the world's most recognizable brands all within an inspiring and inclusive culture that has certified us as a Great Place to Workxc2xae in Canada, the USA and the UK.At 360insights, we take pride in being a people-first organization, dedicated to fostering a vibrant values-based and inclusive culture. Our commitment to this ethos is reflected in our day-to-day operations and interactions with both team members and clients. Embracing a people-focused approach entails the following principles:Diversity and Inclusion: We wholeheartedly welcome individuals from all walks of life to join our team. 360insights is committed to providing equal employment opportunities to people of every race, religion or belief and ethnic origin, regardless of age, disability, sexual orientation, or gender identity. You can find out more about our DEIB Vision on our website. We encourage applications from individuals with disabilities, and accommodations are available upon request for candidates participating in all stages of the selection process.Experiences that create growth. Growth that creates experiences: At 360insights, every facet of our business presents opportunities for personal and professional development, allowing you to explore diverse disciplines and rewarding work experiences. Our commitment to growth is supported by robust Learning and Development (L&D) initiatives and mentorship programs, ensuring that you have the tools and support needed to thrive and grow as an Insighter.

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