Job Description

Staff - Non Union

Job Category M&P - AAPS

Job Profile AAPS Salaried - Educational Programming, Level A

Job Title Program Coordinator

Department Indigenous Strategic Programming | OISI

Compensation Range $4,341.17 - $6,253.75 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date February 2, 2023

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date

Job Summary

OISI offers programming, resources, and consultations focused on Indigenous engagement. Our work is across campus (UBC-Okanagan and UBC-Vancouver) ISP initiative that supports the development of skills, resources, and capacity around Indigenous engagement and strategic Indigenous initiatives.

This Program Coordinator (PC) will provide program support within the OISI team for guiding ISP (Indigenous Strategic Plan) implementation through workshops (e.g. support planning, developing materials); conducting research and analysis of data relating to OISI projects; programming and collaborative ISP initiatives; synthesizing materials and preparing briefs in preparation for ISP-related engagement and consultations; and coordinating strategic programs and projects for the OISI team.

This position is situated in demanding environment which requires the highest level of tact, discretion and sensitivity with a particular focus on Indigenous communities and partners.

Organizational Status

The Program Coordinator reports to the Indigenous Strategic Programming Manager, and takes direction from the Associate Director and the Senior Advisor to the President on Indigenous Affairs.

The Program Coordinator works closely with the Associate Director, Office of Indigenous Strategic Initiatives (OISI) and the Senior Advisor to the President on Indigenous Affairs to support Indigenous initiatives and programming.

Work Performed

Supports the planning, development, delivery, and evaluation of programs and special projects associated with Indigenous Strategic Plan (ISP) implementation as well as ongoing and emerging Indigenous initiatives.

Manages the ISP committees (e.g. ISPEAC, ISPCC) that are under the leadership portfolio of OISI.

Develops program timelines and coordinates progress tracking and reporting for OISI team.

Coordinates and aligns OISI programming and resources with ISP implementation actions. Conducts relevant research related to strategic and program goals including Indigenous methodologies.

Develops and implements systems and coordinates requests for strategic support related to ISP implementation for the OISI team.

Provides administration and coordination for OISI team and associated ISP program/project working groups to plan and facilitate meetings; uses judgement and analytical skills to synthesize information from meetings with broader plans to recommend next steps and courses of action for programs/projects.

Identifies, develops and implements new documentation and systems to ensure smooth overall program delivery and standards, and ensures changes are implemented with careful attention to process and ongoing program viability.

Analyzes and evaluates information requests and provides recommendations based on finding.

Participates in conducting engagements and consultations with various stakeholders and the UBC community.

Other relevant duties as assigned.

Consequence of Error/Judgement

Inappropriate judgment can compromise the OISI\xe2\x80\x99s ability to meet its objects and goals, and its relationships within the University and with external Indigenous organizations and communities and government agencies, and can impede UBC\'s progress on its Indigenous Strategic Plan and in relation to Indigenous initiatives at the local, regional, provincial, national and international level.

Since UBC Indigenous initiatives are now more extensive, diverse, complex, and inter-dependent. Relations with Indigenous communities and organizations present a special concern: injudicious or uninformed actions by the Program Coordinator can easily damage important relationships with community partners, creating damage requiring years to repair. The Program Coordinator must exercise sound judgment over a wide range of issues and circumstances, often within a limited time frame and with limited opportunity for consultation.

Supervision Received
The Program Coordinator reports to the Indigenous Strategic Programming Manager. Works with the Associate Director and other staff to meet the OISI mandate and the objectives outlined in the University\'s Indigenous Strategic Plan.

Supervision Given
None.

Minimum Qualifications
University degree in a relevant discipline. Minimum of two years of related experience, or the equivalent combination of education and experience.

Preferred Qualifications

Familiarity with historical and contemporary Indigenous issues, particularly as they relate to post-secondary education. Demonstrated education and/or work background related to equity, diversity, decolonization, and/or inclusion policies, practices, and procedures. Program planning and coordination experience and skills, including setting of goals and priorities. Excellent communication skills, both verbal and written. Excellent interpersonal skills. Ability to lead others and to function as an effective team member. Excellent facilitation, public speaking, writing and verbal skills. Demonstrated ability to work collaboratively with a variety of stakeholders in cross-cultural settings. Ability to maintain connection between a long-range vision and day-to-day functions. Ability to manage a demanding workload by determining priorities, planning ahead and anticipating problems. Familiarity with the University community, policies, and systems, is considered an asset. Ability to research and locate required information using a variety of methods (e.g., online information, sources). Ability to meet deadlines and is both goal and process-oriented. Excellent problem-solving skills. Excellent organizational skills and detail-oriented. Ability to effectively use Microsoft Office at an advanced level (e.g. Outlook, Word, Proficient in Excel, PowerPoint), videoconferencing applications (e.g. Zoom) and electronic surveys (e.g. Qualtrics, Doodle). Must be able to travel when necessary. Must be able to work later or within other time zones, when required.

University of British Columbia