Job Description

Job Category: Human Resources
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This competition is open to all applicants however; internal candidates and applicants who were former employees of the University of Alberta will be given priority consideration before external candidates. Please log in to verify your internal candidate status.
This position is a part of the Non-Academic Staff Association (NASA).
This position offers a .
Location - This role is hybrid with a mix of remote and in-person work at Enterprise Square, Edmonton.
Working for the HRHSE Talent Management
As a Centre of Expertise (CoE) within the Organizational Development and Talent Management (ODTM) unit of HRHSE, the Talent Management team is a strategic partner committed to supporting the university's academic and operational excellence.
We drive critical initiatives across a wide array of areas, from talent acquisition and performance management to Faculty and Staff engagement and recognition. We build strong relationships with university leaders and key Human Resource (HR) partners to implement customized talent solutions that align with the university's mission and vision. Our success is built on a collaborative, client-centric approach, guided by core principles of integrity, a commitment to action, and continuous growth.
Join a team that values proactive problem-solving and a "team over self" mindset, where you will be collectively and individually accountable for delivering impactful and measurable results.
WHY JOIN THE TEAM?

• Communications and Branding: Go beyond simple administration by driving the unit's voice. You will support the development of internal website content and act as a Brand Ambassador at job fairs and community events.
• Culture and Community Impact: Play a central role in how the university recognizes its people. You will take ownership of the coordination of University-wide recognition and award programs.
• Operational and Financial Acumen: Develop a versatile skillset by managing the "business" side of the Talent Management team. You will coordinate financial administration (budget tracking, invoicing), data analytics (creating custom reports and metrics), and process optimization (creating process maps and templates).
• Strategic Project Exposure: Move beyond routine tasks by engaging in high-level initiatives. You will support executive search administration, conduct market analysis research, and assist in the rollout of new technology and service-related projects that align with institutional goals.
• Formal Training: Develop your technical and professional capabilities through formal and experiential training opportunities.

Position Summary
The University of Alberta's Human Resources, Health, Safety and Environment (HRHSE) department is seeking a highly motivated and detail-oriented Program Coordinator to join its Talent Management team.
This is a unique, hands-on opportunity to gain exposure to core Talent Management functions within a diverse HRHSE team in a large, complex organization. The successful candidate will support high-impact initiatives that are critical to enhancing workforce engagement, performance, and development across the university.
Responsibilities:

• Project Coordination: Assist with the end-to-end execution of various Talent Management projects. This includes supporting project plans and timelines, coordinating meetings with key collaborators, ensuring deadlines are met, and maintaining clear project documentation.
• Event and Recognition Program Management: Orchestrate the end-to-end logistics for high-profile university recognition events and awards. This includes coordinating nomination processes, coordinating venue and vendor logistics (catering, photography, gifts), and supporting the production of celebration materials to honour faculty and staff achievements.
• Strategic Communications and Brand Advocacy: Serve as a Brand Ambassador for the university by managing the unit's digital presence (support website development/updates, etc.) and representing the employer at job fairs. Develop and distribute promotional materials and brochures, while maintaining strong relationships with internal departments and external firms.
• Operational Analysis and Process Improvement: Drive operational efficiency by creating detailed process maps, templates, and tools. Manage data integrity through the creation of complex spreadsheets and databases to track program metrics, conducting market analysis research, and generating customized reports to support decision-making.
• Financial Stewardship and Vendor Administration: Oversee the financial aspects of the unit's programs by monitoring budget allocations, processing invoices and purchase orders (SupplyNet), and tracking vendor contracts. Responsible for validating transactions, troubleshooting financial errors, and providing monthly status updates to leadership.
• Research and Data Analytics: Support evidence-based decision-making by conducting research on Talent Management best practices (e.g., current trends in employee recognition, performance processes, etc.).
• Reporting and Presentation Development: Prepare clear, concise reports, summaries, and compelling presentations to effectively communicate key findings, project updates, and recommendations to collaborators across HRHSE and the broader university community.
• Team and Individual Accountability: Work collaboratively with the Talent Management CoE and other HRHSE units on joint projects, while also taking ownership of individual assignments with a high degree of independence.

Qualifications:

• A diploma (Business Administration, Human Resource Management, or other relevant field) or an equivalent combination of education and experience is required.
• 3 to 5 years of work experience in general human resources or a related field is required.
• Project coordination skills, demonstrating the ability to effectively manage multiple tasks and competing deadlines simultaneously.
• Experience with research and data analysis, including the ability to collect data, identify trends, and formulate actionable conclusions, is required; post-secondary experience in this area is relevant.
• Exceptional written and verbal communication skills, with a focus on clear, professional report writing and presentation development.
• Ability to work effectively both independently and as part of a highly collaborative team.
• A high level of proficiency in Google Suite (Docs, Sheets, and Slides) is essential.

Application Instructions
Click "Apply Now" to submit your cover letter and resume.
About Us:
The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Metis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community.
The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.
Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. .
At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.
We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.
All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms-physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.
The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Metis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.
L'Universite de l'Alberta s'engage a creer une communaute universitaire ou chaque personne se sent valorisee, ou les obstacles a la reussite sont elimines et ou des connexions enrichissantes peuvent se developper. Nous accueillons les demandes de toutes les personnes qualifiees. Nous encourageons les femmes; Premieres nations, Metis et Inuits; membres des groupes minoritaires visibles; personnes handicapees; personnes de toute orientation sexuelle ou identite et expression de genre; et toutes les personnes qui peuvent contribuer a la diversification des idees et a l'universite a postuler.
About the Team:
"Hire great people and give them freedom to be awesome." - Andrew Mason
Thriving organizations are built on people. The (HRHSE) portfolio is composed of exceptional people creating a people-focused culture to support the institution's vision.
We are committed to questioning the status quo, driving excellence, and leading with purpose. We lead with purpose in creating a workplace culture that supports the institution in strengthening its core teaching, research, community engagement, and student enrichment experience.
HRHSE is a values-based portfolio; we incorporate our values of trust, accountability, relationship building and safety in everything we do. Our employees are committed to living our values and are grounded in the conviction that leadership should be demonstrated, encouraged and supported at all levels of the institution.
In HRHSE, we are made up of six teams that are responsible for providing the highest quality services to our campus community; Total Rewards, Talent Management, Organizational Development, Health, Safety and Environment, Employee and Labour Relations and HR Service Partnerships.
Join our practical, results-driven, energized, and engaged team and see firsthand how we live our values, drive change and lead with purpose

Skills Required