Job Description

Description

The

Department of Family Medicine

in the

Cumming School of Medicine

invites applications for a

Program Coordinator

. This Full-time Fixed Term position is for approximately 6 months (based on length of grant funding), with the possibility of extension.


This position reports to the Research Manager.


The position will require involvement in multiple research coordination tasks with both internal and external partners and collaborators. The position requires high attention to detail and strong organization skills and has the potential to impact the integrity and success of research projects. The Program Coordinator's responsibilities may include but are not limited to: reviewing and triaging research requests; coordinating research-related tasks and ensuring tasks are completed according to project timelines; executing communications tasks across several platforms; as well as coordination duties such as organizing meetings, taking and distributing minutes, and maintaining proper study records. The program coordinator will also be required to communicate and liaise within DFM and its affiliated PCA clinics, as well as study partners and practices outside the university.

Summary of Key Responsibilities

(job functions include but are not limited to):

Under limited supervision, responsible for performing a range of research and coordination tasks in support of study objectives Maintaining up-to-date databases containing contact information, ongoing research projects, research interests and expertise, and staffing across DFM and Network members; maintaining privacy and confidentiality Reviewing and triaging research support requests Liaising with existing and potential SAPCReN practices and/or community physicians affiliated with the DFM to ensure strong relationships and information sharing; recruiting new practices to join SAPCReN/CPCSSN Coordinating contracts, research agreements, consent forms and ethics applications as needed for SAPCReN/CPCSSN projects Executing communications plans on behalf of DFM Research and SAPCReN, including but not limited to: maintaining up to date information on respective websites, coordinating content for newsletters, supporting targeted communications to members, and managing social media accounts Contributing content for annual reports for the DFM research program Coordinating research grant applications as appropriate, ensuring all grant requirements are met (eg., collecting CVs/LOS from collaborators)

Qualifications / Requirements:

Minimum bachelor's degree in science/health sciences/social sciences, communications or similar A minimum 2-3 years related work experience in a research and/or clinic setting, particularly working with physicians and patients Strong experience in project coordination, such as maintaining a GANTT chart, liaising with project staff and partners Intermediate database experience required, with proficiency in Microsoft Office Knowledge of Alberta's primary care system, including key players (i.e., PCA, PCNs, AMA, etc.) Working knowledge of electronic medical records used in primary care clinics would be an asset Training and experience in communications and/or marketing is an asset Leadership, communication skills, organizational skills, problem solving skills, and interpersonal skills required Good judgment and concern for detail and accuracy Ability to receive direction, collaborate with others in setting goals, and work effectively in teams to achieve agreed upon goals Ability to work independently and promote good teamwork Ability to communicate well with colleagues from various disciplines and external collaborators within a complex initiative Must be able to maintain strict confidentiality of research forms and data Thorough knowledge of ethical aspects of research, data security and privacy and good understanding of research methods

Application Deadline:

November 20, 2025

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.


This position is part of the AUPE bargaining unit, and falls under the

Specialist/Advisor Job Family, Phase 2.


For a listing of all management and staff opportunities at the University of Calgary, view our

Management and Staff Careers website

.

About the University of Calgary

UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.


The University of Calgary has launched an institution-wide Indigenous Strategy ii' taa'poh'to'p committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.


The universitys commitment to the Indigenous Strategy is evident through the oversight of 18 Elders serving on the Circle of Advisors and the many unit-based circles working towards implementation of the strategy including the Faculty Advisory Circle and teams such as the Office of Indigenous Engagement, the Writing Symbols Lodge, and the Indigenous Research Support Team. Many Indigenous-based events and processes are impacting curriculum, programming and polices at the University of Calgary.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Institutional Commitments (

oic@ucalgary.ca

) and requests for accommodations can be sent to People & Culture (

hrhire@ucalgary.ca

).

Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.