Job Description

Description
This competition is open to all applicants however; internal candidates and applicants who were former employees of the University of Alberta will be given priority consideration before external candidates. Please log in to verify your internal candidate status.
This position is a part of the Non-Academic Staff Association (NASA).
This position offers a .
Location - This role is hybrid with a mix of remote and in-person. Work primarily takes place at North Campus, Edmonton.
Working at the University of Alberta
The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Metis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.
The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.
Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. .
Working for the College of Health Sciences
The College of Health Sciences brings together the combined strength of all our health sciences faculties and schools, enabling a new level of interdisciplinary health science research and teaching that advances the full spectrum of human health and wellness in individuals and communities around the world. It represents more than 770 faculty members and more than 7,200 undergraduate and graduate students.
Position
Reporting to the Director, Office of Education, the Program Coordinator provides dedicated graduate academic administrative support to the faculties and programs in the College of Health Sciences, working collaboratively with their peers and contacts in the faculties to support graduate admissions and awards.
By providing expert policy and business process support, the incumbent is seen as a knowledge and procedure expert who works proactively to resolve issues and continually improve processes.
Duties

• Provides dedicated academic administrative support to College of Health Sciences Faculties and Departments in the areas of Graduate Admissions (certificate, Master's, PhD Thesis, etc.) and Student Awards.

• Provides direct administrative support to the College of Health Science managed online graduate AI and Health certificate.
• Coordinates designated areas of graduate academic administrative support, working collaboratively with those individuals responsible for the delivery of faculty graduate programs in the College of Health Sciences, and central service providers(including Faculty of Graduate & Postdoctoral Studies).
• As the college enters into phase two of providing administrative support to faculties, the incumbent will be asked to participate in business process mapping meetings, and project IGUANA change champion network/Slate training.
• Provides expert policy and procedure support, and with navigation of Slate Admissions system.

Qualifications

• Undergraduate degree; combination of education and experience will be considered.
• Minimum two years' experience in a related role.
• Strong attention to detail.
• Demonstrated ability to develop positive and professional working relationships with both prospective students, health science departments/faculties, and stakeholders at all organizational levels.
• Ability to work independently and to build and maintain professional working relationships as a trusted team member and positive representative of the College.
• Excellent communication (oral and written) and interpersonal skills.
• Proven ability to prioritize and problem solve.
• Strong analytical and organizational skills, including problem assessment and escalation.
• Strong knowledge of University policies and procedures, and academic program requirements.
• Knowledge and proficiency in admissions Slate system is an asset.
• Direct experience with providing academic administrative support to graduate programs is an asset.

At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.
We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.
All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms-physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of inclusivity and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.
The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Metis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.
L'Universite de l'Alberta s'engage a creer une communaute universitaire ou chaque personne se sent valorisee, ou les obstacles a la reussite sont elimines et ou des connexions enrichissantes peuvent se developper. Nous accueillons les demandes de toutes les personnes qualifiees. Nous encourageons les femmes; Premieres nations, Metis et Inuits; membres des groupes minoritaires visibles; personnes handicapees; personnes ayant une orientation sexuelle ou une identite et une expression sexospecifique; et tous ceux qui peuvent contribuer a la diversification des idees et a l'universite a postuler.
Note: This opportunity will be available until midnight August 12, 2025, Edmonton, Alberta local time.