Job Description

Job Category: Administrative Support
:
This competition is open to all applicants however; internal candidates and applicants who were former employees of the University of Alberta will be given priority consideration before external candidates. Please log in to verify your internal candidate status.
Location - This role is in-person at North Campus Edmonton.
Reporting to the Supervisor, Patient Management Services and taking direction from the Simulation Lab Coordinator this dual-role position provides critical operational and administrative support to the Bridge Training to Dental Practice in Canada (Bridge) program at the Mike Petryk School of Dentistry. The Coordinator transitions between two primary functions to align with the academic calendar: serving as the Simulation Lab Coordinator (June - December) and the Treatment Coordinator (January - May). Throughout the year, this position must exercise independent judgment, maintain professional standards of care, and work collaboratively with internal and external stakeholders to support the program.
Responsibilities:
Treatment Coordinating/Clinical Assisting - January - May

• Patient & Student liaison, acts as the primary source of contact for patients, students and instructors
• Scheduling & Optimization: Sequences appointments and monitors booking schedules to ensure clinical efficiency, maximum utilization, and correct treatment timeframes.
• Assign patients based on clinical needs and identify specific treatment types required for student progression
• Quality Assurance: Ensure treatment plans and statuses are accurately entered and assist in preparing documentation for chart audits
• Assist/mentor students
• Prepare dental operatories and chairside assisting

Simulation Laboratory June - December

• Coordinate lab bookings, student station assignments, and locker distributions.
• Planning: Meet with Instructors and course Coordinators to confirm lab requirements (materials, equipment, and AV needs) for each session.
• Exam Support: Monitor exams and ensure the accuracy of dental materials as requested. Inventory Control:
• Track, reconcile, and label all dental materials and equipment; maintain digital inventory data.
• Procurement: Request supplies, manage backorders, and source alternative products when

necessary. * Distribution: Prepare and distribute material kits/teaching aids for labs and manage the loan of university-owned equipment to students and staff.

• Quality Assurance: Ensure proper stock rotation and maintain consistency between lab materials and clinical standards.

Qualifications:

• Diploma/Certificate from an accredited Dental Assisting Program or NDAEB Certification
• Current registration with CADA, CDAA along with a local association license
• Minimum of 5 years of experience in a dental office
• Dental office administrative experience is required
• Current CPR certification and WHMIS training
• Knowledge of dental procedures, materials, and equipment
• Knowledge of departmental protocols and infection prevention and control standards
• Experience with Electronic Health Record (EHR) systems is required
• Inventory/supply management experience
• Proficiency in MS Office (Word, Excel, Access, PowerPoint) and Google Suite
• High level of computer proficiency using email, calendaring, and scheduling software
• Well-developed planning and organizational skills; ability to prioritize activities and meet deadlines
• Excellent communication, interpersonal, and customer service skills within a fast-paced environment

Application Instructions
Click "Apply Now" to submit your resume and cover letter.
This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA).
This position offers a .
About Us:
The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Metis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community.
The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.
Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. .
At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.
We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.
All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms-physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.
The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Metis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.
L'Universite de l'Alberta s'engage a creer une communaute universitaire ou chaque personne se sent valorisee, ou les obstacles a la reussite sont elimines et ou des connexions enrichissantes peuvent se developper. Nous accueillons les demandes de toutes les personnes qualifiees. Nous encourageons les femmes; Premieres nations, Metis et Inuits; membres des groupes minoritaires visibles; personnes handicapees; personnes de toute orientation sexuelle ou identite et expression de genre; et toutes les personnes qui peuvent contribuer a la diversification des idees et a l'universite a postuler.
About the Team: The is one of the world's top academic health science centres. With 21 departments, multiple research institutes and centres, and a focus on excellence in education, research, and clinical care, the faculty trains outstanding medical and dental professionals and drives global health innovation in collaboration with partners across sectors.

Skills Required