Job Description

Program Assistant, Work-based Trades Practical Assessment

(Short-term contract to end March 2026)

ISANS is seeking a part- time

Program Assistant, Work-based Trades Practical Assessment

to support the Work-Based Trades Practical Assessment (WTPA) Coordinator, program participants and employers through the effective and efficient administration activities.

Reporting to the Supervisor and the Manager, Employment & Bridging, this position will be responsible for:

Duties and Responsibilities:

Recording, processing and storing documents in accordance with established procedures using computerized and manual processing systems required for accurate and timely reporting and evaluation of the program

General administrative tasks including:

Compiling data, reports, schedules, and telephone lists Preparing various documents including letters, e-mails, forms Answering telephone calls, relaying messages, handling queries Photocopying, faxing, scanning, distributing reports, brochures etc Providing administrative program assistance with organization and booking of workshops, classes, training, events, PD/in-service days, meetings; including registration of participants, refreshments, venue selection, taking minutes, printing, and set-up Providing first contact assistance to WTPA programs clients; track client records and handle client follow up as needed Coordinating, compiling and organizing the development of reports for various funders (monthly/quarterly/annually) for Apprenticeship Agency Managing new and current client files in LAMPSS and NewOrg on ongoing basis ensuring the accurate, comprehensive recording of all relevant, employment and training related information including notes/activities/referrals for all WTPA clients Managing and administering Joint Registration Agreement (JRA) tasks as assigned by the coordinator Maintaining up to date profession-specific client distribution lists Research/information projects or other duties as required (requests from the program coordinator, Supervisor, Manager, Director, etc.) Assisting with creating and revision of presentations and printed materials for the program Other responsibilities and duties as required

General responsibilities:

Providing information as required for internal/external reports and proposals through reporting line approval Reviewing and adhering to ISANS workplace policies and procedures Recording all relevant client information in databases in a consistent and timely manner as appropriate to the position Participating fully in regular staff meetings, team meetings, training and development and ISANS events Performing other duties as required

The ideal candidate for this position will have the following:

Education:

Administrative Assistant certificate/diploma or equivalent Equivalent combination of education and experience will be accepted

Experience:

2 years experience in a similar position Experience working in a cross-cultural environment; experience delivering direct service to immigrants preferred Experience with computer programs and databases; data input, queries, generating/developing reports, spreadsheets, presentation documents

Skills:

Strong written and verbal English communication skills Ability to work independently and as part of a team Strong time management and organization skills Proficient with MS Office applications Additional languages an asset

ISANS Core Competencies

Cultural Competency; Equity, Diversity & Inclusion

Embracing the value that different perspectives and cultures bring to an organization

Collaboration

Working collaboratively with others across the organization to achieve shared objectives

Continuous Learning

Continually seeking new knowledge and skills, as well as developing existing capabilities

Innovative Thinking

Introducing new ways of looking at problems and developing useful ideas that are new, better, or unique

Accountability

Holding self and others responsible and accountable to being transparent and principled in our approach and to meeting commitments

Respect

Actively encouraging an environment of fairness, honesty and integrity for all

Terms of Employment:

Short-term contract until March 31, 2026 Part-time, 21 hours per week Hybrid work environment: work location will be determined by operational requirements, prioritizing ISANS mission and clients to determine the right balance of in-person and virtual work.

Commencement Date:

ASAP

Closing Date:

Friday August 22, 2025- 4 p.m.

To apply:

Please e-mail your resume and cover letter merged into one document, stating the title of the position you are applying for in the subject line.

ISANS is dedicated to inclusiveness, equity, and accessibility. We are seeking talented individuals to join our team and welcome applications from all diverse groups. We encourage applicants to self-identify in their cover letter and request any accommodation required to support them during the recruitment process.

Only those eligible to work in Canada will be considered for this position

We wish to thank all applicants for their interest and effort in applying for this position.

However, only candidates selected for interviews will be contacted.

Job Types: Part-time, Fixed term contract
Contract length: 7 months

Pay: $22.00 per hour

Expected hours: 21 per week

Benefits:

Dental care Employee assistance program Extended health care On-site parking Paid time off
Work Location: Hybrid remote in Halifax, NS B3L 4P1

Application deadline: 2025-08-22