Job Description

Program Assistant, Student Support Tracking Code: req472 Faculty/Department: Faculty of Engineering and Applied Science Number of Positions: 1 Appointment Type: Limited Term Hours of Work: hours per week Salary Range: - Starting Salary, Step 1 $50,054 Posting Date: January 4, 2023 Closing Date: January 11, 2023
Job Summary: Reporting to the Associate Dean, Academic, the Program Assistant, Student Support will provide administrative support and contribute to strategies and processes that will further develop the Engineering Co-op and Internship Office.

Acting as the primary liaison with the Engineering Academic Advising department, the Program Assistant will also advise and direct students of all program matters pertaining to the engineering co-op and internship program. Responsibilities/accountabilities:

• Serve as the first point of contact for students, faculty, staff, industry, community and other stakeholder inquiries to the Engineering Co-op and Internship Office (ECIO), providing information about relevant programs and services offered by the ECIO, events, policies and procedures and other inquiries as required.
• Perform administrative duties such as record keeping, report generation, e-mail monitoring, and other duties as assigned.
• Advise students on engineering related job postings, competitions and employer information sessions.
• Support the Co-op and Internship Officer in event planning and execution on all related success workshops and sessions, recruitment events, open houses and other Faculty events in the promotion of the engineering co-op and internship programs.
• Coordinate classroom visits by Co-op and Internship Officer with Faculty to ensure all engineering students are reached to promote program at key points during the academic year.
• Assist with coordinating and planning student/employer visits.
• Coordinate with the Dean\xe2\x80\x99s Office in content posting on social media platforms and Faculty website.
• Monitor student program achievements and recommend success stories for promotion of the co-op program.
• Facilitate submission of all work reports with faculty to ensure timelines are adhered to, liaise with faculty members and employment partners to ensure final evaluations and submission of final grades are completed as required.
• Coordinate with the Career Center to ensure all student and employment data relevant to the engineering co-op and internship programs are accurate and current.
• Track final evaluations and work term report submissions and follow up with students as required.
• Assist the Co-op and Internship Officer with employer customer service in the recruitment and coordination of co-op placements.
• Inform the Co-op and Internship Officer of any problems or concerns expressed by students or employers that may have a negative impact on the quality of the service, making suggestions as appropriate and assisting to remedy the situation.
• Act as primary liaison between the ECIO and the Engineering Academic Advising Department, providing administrative support pertaining to students within the co-op and internship program.
• Provide guidance to students on eligibility criteria on the co-op and internship program.
• Confirm program eligibility of students.

Required Skills:

• A high proficiency in MS-Word, MS-Outlook, MS-Excel and MS-PowerPoint.
• Excellent planning and organization skills in overseeing event planning and execution.
• Expert knowledge and understanding of social media platforms.
• Strong content creation skills utilizing images, video, and text for social media.
• Proven excellent writing, editing and proofreading skills for content in a range of styles.
• Attention to detail, confidentiality, and the ability to manage multiple demands.
• Ability to act independently with defined objectives, under minimal supervision.
• Excellent communication and interpersonal skills with a demonstrated ability to handle faculty, staff and students with tact and diplomacy.

Required Education:

• Completion of post-secondary education or equivalent of education and experience.

* Verification of Academic credentials may be required Required Experience:

• One to three years related experience.
• Experience in a post-secondary environment would be an asset.

How to Apply: Interested candidates should submit in electronic format a covering letter and their resume. Applications will be accepted until January 11, 2023 or until a suitable candidate is found. We appreciate all applications received; however, only those candidates selected for an interview will be contacted. This position falls within the bargaining unit represented by the Ontario Public Service Employees Union (OPSEU) and will be subject to the terms and conditions of the collective agreement between the university and the OPSEU. To the extent that policies are not included in the collective agreement, employment will also be governed by the university\xe2\x80\x99s policies which may also be found on our website https://ontariotechu.ca and which may be amended from time-to-time. Ontario Tech University is an equal opportunity employer and welcomes applications from all qualified candidates, while especially encouraging applications from women, members of visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation, gender identity, and gender expression. All qualified candidates are encouraged to apply; however, Canadian citizens, permanent residents and Indigenous Peoples in Canada will be given priority.
Ontario Tech University respects people\'s different needs and therefore will take all reasonable steps to ensure accommodation for applicants where appropriate. The University is also committed to ensuring that confidentiality is maintained throughout all aspects of the recruitment cycle.

Prior to May 1, 2022, the university required all students, faculty, staff and visitors (including contractors) to be fully vaccinated against Covid-19 as defined by our mandatory vaccine directive. This directive was paused, effective May 1, 2022, but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts. All employees of the university will be expected to comply with the requirements of this directive.

The university recognizes faculty and staff may require accommodations. We are committed to an accommodation process in which individualized needs (e.g. for medical and religious/creed grounds) are appropriately addressed under the Ontario Human Rights Code. A COVID-19 Vaccination Accommodation Application Form is available. If you require accommodation, please contact Julie Day, Health and Disability Management Specialist. For more information about the universities policies for accommodating employees with disabilities please review the university\xe2\x80\x99s Accessibility Policy The university acknowledges the lands and people of the Mississaugas of Scugog Island First Nation which is covered under the Williams Treaties. We are situated on the Traditional Territory of the Mississaugas, a branch of the greater Anishinaabeg Nation which includes Algonquin, Ojibway, Odawa and Pottawatomi. Job Location: Oshawa, Ontario, Canada Expected Start Date: 1/13/2023 Expected End Date: 1/9/2024