Job Description

In order to ensure your application is received by NAIT for thorough review and consideration, please apply directly through our Careers site at

www.nait.ca/careers

Please Note: This is a temporary position ending on or before March 31, 2028, with the possibility of extension.

Applied Research at NAIT focuses on the economic sectors that are anchored in Alberta's rich natural resources, with the aim of advancing innovation in clean technologies and environmental sustainability. We use the term applied deliberately because our interest is working on partner-initiated projects that solve real-world challenges, and which have a clear line of sight to technology commercialization by industry or broad adoption.




We have an exciting opportunity for a program assistant to support the Applied Research portfolio, reporting to the Director, Office of Shared Services. The ideal candidate will provide a high level of professional, well-organized administration and operational support for Applied Research Chairs. They will have excellent communication skills and attention to detail, leading to operational efficiency for the portfolio.

Key Responsibilities:

Assists Applied Research Chairs with activities such as professional development enrollment and travel arrangements. Coordinates and organizes onboarding program activities including tracking safety certifications and preparation of materials for new staff onboarding. Develops and maintains administrative processes for improved efficiency. Organizes recurring staff events and key departmental events. Provides logistical support for various projects. Schedules, attends, and compiles meeting minutes for assigned committees. Assists with the preparation and distribution of internal messages for staff and students. Works with various members of the team to ensure procurement card reconciliation.

Skills & Abilities:

Proven experience as an Administrative Assistant in a dynamic professional environment. Strong organizational and multi-tasking skills. Exceptional written and verbal communication abilities. Ability to handle many tasks simultaneously with a high degree of thoroughness and emphasis on quality. Detail-oriented with a proactive mindset. Ability to build relationships across a large organization to facilitate collaboration and problem-solving. High level of proficiency across the Microsoft 365 (Office) suite of applications.

Qualifications:

Grade 12 or equivalent, with an office administration diploma preferred. 2 - 5 years office experience, equivalencies considered.



Applicants with education credentials earned outside of Canada should have their credentials evaluated by World Education Services or the International Qualifications Assessment Service (IQAS).

Remuneration

: $44,256.94 - $57,140.72 annually, plus a comprehensive benefits package. (AUPE - Administrative Support IV).



This position is covered by the Alberta Union of Provincial Employees (AUPE) Collective Agreement.

Please submit a resume and cover letter to be considered for this opportunity.

About NAIT

We are proud to have been named one of Alberta's Top Employers for 14 consecutive years. Being part of a community that makes a difference in the lives of students, staff, industry clients and partners, NAIT's culture reflects our shared values of respect, collaboration, celebration, creativity, and accountability.



People are what make NAIT great, and we prioritize the employee experience. We offer benefits and unique perks focusing on health and wellness, work-life balance, recognition, and professional and personal growth. In addition to excellent vacation time, we offer paid time off between Christmas and New Year's.



NAIT supports a flexible work environment, enabling staff to request approval for on-campus, off-site, or hybrid work arrangements based on the nature of the role. Please note that remote positions require employees to reside within Canada.




NAIT is committed to fostering an environment that supports equity and cultivates inclusion through our Equity, Diversity, and Inclusion Strategy. We are a proud partner of the Canadian Centre for Diversity and Inclusion and Pride at Work Canada. While we encourage all qualified applicants to apply, only those being considered will be contacted. If you require any accommodations, please connect with us at careers@nait.ca.




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