Job Description

Organizational Unit
University of Victoria -> Continuing Studies
Location
University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)

Posting Close Date
30 July 2025
Please note that positions will close at 4 p.m. on the closing date.
FTE
1
Salary Grade
$4,740.00 - $5,056.00
Additional Posting Information:
N/A
Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.
Classification
PB9
Hours of Work
Monday to Friday, 8:30 am - 4:30 pm
Employee Group:
CUPE 951 - Regular
# of Hires Needed
1
Category
Administrative and Support Services
About this Opportunity
Are you someone who thrives working in a fast-paced, student-centered environment?


Do you enjoy working with a group of dynamic like-minded people?


If you answered yes to these two questions, then read on.


As the Program Administrator, French and World Languages programs, you will provide support to the planning, development and delivery of the Division's world languages programs. You will work with new and current students, instructors, and internal and external partners in the delivery of these programs. You will be responsible for registration management, program application review and processing, financial reconciliation and payments and a variety of other tasks and responsibilities. You will be an integral part of the Languages Arts & Culture team. The position is busy, varied and the rewards are endless.


The University of Victoria is considered one of the leading employers in the City of Victoria. UVic offers a competitive salary, professional development opportunities and much more.

This position is eligible for a Hybrid Work Arrangement and a Modified Work Schedule


Job Summary
Reporting to the Director, the Program Administrator is an important member of the Languages, Arts & Culture (LAC) team and is often the first point of contact for applicants to the Division of Continuing Studies. The Program Administrator supports the administrative, financial, and communications functions for LAC program areas within the Division of Continuing Studies (DCS). Responsibilities include registration management, program application processing and review, assistance with program development & delivery, processing and maintenance of financial records, financial reconciliation, payment preparation and processing, and administration. Due to the diversity of this program area, the Program Administrator must work independently and possess an excellent understanding of the Division and University of Victoria policies and procedures, particularly when working with students and instructors.


While assignments to program areas can and will change based on operational needs, the current position's responsibilities will include a suite of courses, programs and micro-credentials within the French and World Languages programming.


Job Requirements

Experience:

This position requires a level of education, training, and experience equivalent to three years' experience working within a comparable environment.

Knowledge/Skills/Abilities:

Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment. Ability to prioritize and manage time and tasks with attention to detail. Ability to manage multiple and shifting demands and deadlines. Ability to maintain a high degree of accuracy Ability to problem solve by using judgement, independent thinking and/or analysis. Ability to interpret policies and procedures and explain complex university, faculty and program Ability to communicate effectively with individuals from diverse backgrounds and tailor communication style for different audiences. Ability to work independently and take the initiative to organize a heavy and varied workload in order to meet critical competing demands. Experience composing various business communications such as emails, memos and reports. Experience scheduling meetings and calendar coordination. Experience in maintaining confidential and sensitive information. Experience with pre-planning and recording meetings. Proficiency with computer applications (i.e., MS-Office Suite, Adobe Create Suite, content management systems).

Specialized Knowledge/Education:

Working knowledge of French; Knowledge of UVic policies, procedures and regulations regarding students is an asset. Knowledge of UVic systems, including OASIS, Brightspace, FAST and Banner is an asset.

Territory Acknowledgement:

We acknowledge and respect the L?k?????n (Songhees and X?seps?m/Esquimalt) Peoples on whose territory the university stands, and the L?k?????n and WSANE? Peoples whose historical relationships with the land continue to this day.

Equity Statement:

UVic is committed to upholding the values of equity, diversity, inclusion and human rights in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of historically and systemically marginalized groups.


Read our full equity statement here: www.uvic.ca/equitystatement.

Accessibility Statement:

If you anticipate needing accommodations for any part of the application and hiring process contact: uviccareers@uvic.ca Any personal information provided will be maintained in confidence.

What UVic Offers:

To learn more click here