Job Description

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Reporting to the Manager Student Affairs, the Program Administrator assists with the administration of multiple clinical and non-clinical courses and initiatives within the organization. This individual will work closely with course directors and other staff to maintain that the program goals and objectives are met. The Program Administrator will liaise closely with the Manager Student Affairs and Associate Dean to ensure smooth running of the program overall, while maintaining general program guidelines. The Program Administrator will ensure that the new curriculum complies with dental accreditation standards and McGill University regulations. The Program Administrator coordinates with instructors and serves as the primary point of contact for the key stakeholders including academic and non-academic leadership team.
Duties and Responsibilities:

• Provide support to teaching and administration according to the Faculty's goals and University's culture.
• Ensure implementation of supporting policies for the Faculty.
• Function as a liaison with other Faculties and with external organizations.
• In conjunction with the Manager Student Affairs, act as administrative facilitator for all curriculum and teaching development projects.
• Act as a communication channel between the relevant Course Director, instructors teaching the course and the team, informing them on course matters, especially dates to create efficient systems to provide support.
• Contribute to the moderation process for final course results; coordinate exams and ensure preparation and availability for deadlines.
• Actively participate in the planning and development processes within the team ensuring a well-balanced program.
• Take on supporting administrative duties with respect to the DMD Program, as required.
• Where appropriate, take on project development work to support the achievement of the team's needs.
• Work directly with the Manager Student Affairs and the Associate Dean to ensure policy compliance of the academic program with regards to University regulations and external governing bodies (e.g., CDAC, NDEB and ODQ).
• Administer received information and procedures, as well as coordinate teaching schedule with the Faculty of Medicine.
• Schedule and coordinate course offerings, including scheduling instructors, classrooms, and materials including syllabi, assignments, and exams.

Other Qualifying Skills And/ Or Abilities:
Must be tech savvy, proficient in Excel with strong MS Office skills.
Excellent written and oral communication skills in both English and French are required
Familiarity with One45 software, Banner, myCourses are assets
Proven analytical, planning, organizational, problem-solving, and decision-making skills. Ability to track, analyze, and synthesize a high volume of information
As one of Montreal's Top Employers, here is what we offer:
Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
Competitive vacation policy
Two (2) personal days
Two (2) floating holidays
Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
Paid time off over the December holiday period
Tuition waiver for regular employees and their dependents
Up to two (2) days of remote work per week where the position permits
Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.
Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # (qualifier) on a scale of 0-4.
For a definition of our language proficiency levels, please click .
Minimum Education and Experience: DEC III 3 Years Related Experience /
Hourly Salary: (MUNACA Level H) $33.05 - $40.97
Hours per Week: 33.75 (Full time)
Supervisor: Manager Student Affairs
Position End Date (If applicable):
Deadline to Apply: 2025-12-16
McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, .

Skills Required