Job Description

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Position Summary:
The Dementia Education Program (DEP) brings together McGill academics and community leaders to provide educational resources for caregivers and people living with dementia through effective, innovative learning techniques. The DEP also provides dementia-related education for medical students, family physicians and other health professionals.
Under the direction of the Administrative Excellence Centre (AEC) Associate Director, and in close collaboration with the Academic Lead of the DEP and Director of Geriatric Medicine at McGill University, the Program Administrator is responsible for ensuring the smooth coordination of the Program and for supporting the development of current and new initiatives and fundraising opportunities.
Primary Responsibilities:
Track DEP's annual budget, including donor, grant, and philanthropic funds
Ensure compliance with donor agreements and financial protocols
Handle purchasing, vendor payments, and contract management
Prepare expense reports and coordinate hiring for part-time and academic staff
Liaise with University Advancement and manage donor reporting
Assist with marketing and promotion of DEP initiatives, including McGill Cares webcasts, newsletters, social media, and web updates
Support public engagement through events, support groups, and outreach activities
Help manage DEP publications and resources, including translations and distribution
Contribute to funding proposals, impact reports, and conference planning
Represent DEP at fairs, public events, and conferences
Organize meetings, draft agendas, and record minutes for the DEP Executive and Working Committees
Provide logistical support to the Caring Spaces initiative across healthcare sites
Ensure smooth operation of Care Partner Lounge and related advisory meetings
Other Qualifying Skills and/or Abilities
3-5 years of experience in administration, finance, or project coordination, preferably in an academic, healthcare, or nonprofit setting
Strong skills in budget tracking, donor fund management, writing, and event coordination
Highly organized, detail-oriented, and able to manage multiple priorities
Proficient in Microsoft Office; knowledge of Envoke and WMS is an asset
Proficiency in French (spoken and written) required.
Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # 4 on a scale of 0-4.
*** This is a one-year, part-time term (3 days/week) position. ***
As one of Montreal's Top Employers, here is what we offer:

• Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
• Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
• Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
• Competitive vacation policy
• Two (2) personal days
• Two (2) floating holidays
• Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
• Paid time off over the December holiday period
• Tuition waiver for regular employees and their dependents
• Up to two (2) days of remote work per week where the position permits

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.
For a definition of our language proficiency levels, please click .
Minimum Education and Experience: DEC III 3 Years Related Experience /
Hourly Salary: (MUNACA Level H) $33.05 - $40.97
Hours per Week: 22.5 (Part time) Tuesday, Wednesday, Thursday
Supervisor: Associate Director, Administration
Position End Date (If applicable): 2026-11-30
Deadline to Apply: 2025-10-09
McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, .

Skills Required